Administrative Assistant
About The Position
Provides administrative support to the VP of Finance & Controller and accounting assistance and support to the Finance Department and Information Technology Department. Includes a wide variety of administrative/clerical type duties. Reporting Relationship: Reports directly to the VP of Finance & Controller Essential Functions/Responsibilities: Meets assigned target dates and objectives; helps ensure that department quality, service, and productivity standards are met Providing excellent customer service to both internal and external customers Prepares business correspondence, memorandums, forms, and various reports Courteously handles incoming telephone calls, mail, faxes and sets up department meetings and lunches as directed by, VP of Finance & Controller and VP of Information Technology Circulate minutes for approval to Board and Committee members Updates power point presentations, meeting agendas and meeting minutes for VP of Finance & Controller Performs bank transfers, monitors and reports bank balances daily Serves as an Administrator for the banking platform and responsible for ensuring that roles and responsibilities are up to date Works cooperatively with the bank personnel on any banking related issues Maintains check books in Excel for all companies daily Input and maintain the logging and collection of letters of credit for reinsurance Sets up and maintains accounting files, transfers files to off-site storage, as necessary, and requests off-site storage files from Vendor Coordinates travel, meeting and appointment arrangements for Finance and IT Department staff, as necessary Prints all operating checks and obtains second signature approval, if needed Electronically filing of all check registers, check copies and other documents as requested by the Controller, timely Processes and notifies the department of updates to Finance Department Accounting Manual Provides assistance to independent auditors, as needed Brings all filings to be mailed by certified mail to the post office
Responsibilities
- Meets assigned target dates and objectives
- Helps ensure that department quality, service, and productivity standards are met
- Providing excellent customer service to both internal and external customers
- Prepares business correspondence, memorandums, forms, and various reports
- Courteously handles incoming telephone calls, mail, faxes
- Sets up department meetings and lunches as directed by, VP of Finance & Controller and VP of Information Technology
- Circulate minutes for approval to Board and Committee members
- Updates power point presentations, meeting agendas and meeting minutes for VP of Finance & Controller
- Performs bank transfers, monitors and reports bank balances daily
- Serves as an Administrator for the banking platform and responsible for ensuring that roles and responsibilities are up to date
- Works cooperatively with the bank personnel on any banking related issues
- Maintains check books in Excel for all companies daily
- Input and maintain the logging and collection of letters of credit for reinsurance
- Sets up and maintains accounting files, transfers files to off-site storage, as necessary, and requests off-site storage files from Vendor
- Coordinates travel, meeting and appointment arrangements for Finance and IT Department staff, as necessary
- Prints all operating checks and obtains second signature approval, if needed
- Electronically filing of all check registers, check copies and other documents as requested by the Controller, timely
- Processes and notifies the department of updates to Finance Department Accounting Manual
- Provides assistance to independent auditors, as needed
- Brings all filings to be mailed by certified mail to the post office
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
