Administrative Assistant - Bonita Springs, FL
About The Position
As an Administrative Assistant, you will play a vital role in ensuring smooth operations and excellent client service by: Handling incoming calls and directing communications appropriately. Supporting Community Managers by managing association records, communications, and project statuses. Preparing Board meeting packets, compliance letters, and work orders. Managing community websites and processing architectural review applications. Collaborating with Community Managers and Client Accountants to maintain high client satisfaction. Responding to homeowner inquiries professionally and promptly.
Requirements
- Strong organizational and prioritization skills.
- Excellent written and verbal communication abilities.
- Ability to work independently and efficiently in a fast-paced environment.
- High sense of urgency and professionalism.
- Proficiency in MS Office and VMS applications.
- High School Diploma or GED required.
- Familiarity with association covenants, maintenance personnel, and vendor processes is preferred.
Nice To Haves
- Any background coming from HOA or property management is a BIG plus!
Responsibilities
- Handling incoming calls and directing communications appropriately.
- Supporting Community Managers by managing association records, communications, and project statuses.
- Preparing Board meeting packets, compliance letters, and work orders.
- Managing community websites and processing architectural review applications.
- Collaborating with Community Managers and Client Accountants to maintain high client satisfaction.
- Responding to homeowner inquiries professionally and promptly.
Benefits
- Competitive pay and comprehensive benefits, including medical, dental, vision, and life insurance.
- Short-term and long-term disability coverage.
- Supplemental policies for critical illness, cancer protection, and more.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
