Administrative Assistant

FNIC • Omaha, NE

2h

About The Position

Are you looking for?
Time back in your day
Flexibility that fits your life
Paid time off
A fun, collaborative environment
Support for continued learning and career growth
A company that values trust, balance, and bringing your whole self to work
Are you a highly organized professional who thrives on keeping things running smoothly? Do you enjoy juggling multiple priorities, supporting teams, and ensuring no detail falls through the cracks? We’re looking for a proactive and detail-oriented Administrative Assistant to provide administrative support across multiple departments. This role is ideal for someone who takes pride in precision, enjoys collaborating with internal partners, and can confidently manage a variety of responsibilities in a dynamic environment.

What’s the work like?
You will…

Operational & Administrative Support
Serve as a central resource for administrative requests across multiple departments
Provide comprehensive clerical support including processing incoming and outgoing mail, electronic document distribution, printing, copying, scanning, document preparation, and coordinating large mailings
Maintain organized and up-to-date files, records, and documentation systems
Complete and track monthly office expense reports
Assist with special projects and additional duties as assigned
Communication & Coordination
Act as a primary point of contact by professionally answering and routing incoming calls through the main switchboard
Schedule meetings, coordinate calendars, reserve conference rooms, and support event logistics
Collaborate closely with internal partners to ensure deadlines and priorities are met
Event & Team Support
Assist with planning and execution of hosted events, including managing guest lists, invitations, venue preparation, and on-site event production
Provide backup support to members of the Administration team as needed
Occasionally support extended hours for special events
Compliance & Confidentiality
Handle highly sensitive and confidential information, including Protected Health Information (PHI), with discretion and integrity
Maintain regular and consistent attendance and uphold workplace policies, safety standards, and security procedures

Okay, so what’s in it for me?
While we expect a lot from our employees at FNIC, we believe in giving just as much in return. Here’s what you can expect when you join our team:
Competitive Hourly Pay: We offer competitive hourly wages based on experience, skills, and role responsibilities.
Comprehensive Benefits Package: Medical, dental, and vision coverage, HSA with employer contributions, 401(k), employer-paid disability, and life insurance.
Paid Time Off You Can Count On: PTO starts at 3 weeks per year, giving you time to recharge, take care of life, and truly unplug. In addition, we offer flex scheduling, allowing you to flex up to a half day each week without using PTO—so you can better manage appointments, personal needs, and work-life balance.
Comfortable & Inclusive Workplace: Dress for your day and feel supported, bringing your whole self to work in a respectful, team-oriented environment.
Opportunities to Learn & Grow: We offer tuition reimbursement and on-the-job learning to help you build skills and explore future career paths within FNIC.
Support Beyond the Job: Mental health resources through our EAP, access to fitness options, and a fun, people-first culture with team events and engagement activities.

Requirements

• High school diploma or equivalent required
• Two (2) to four (4) years of experience in general administrative support
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Outlook
• Comfortable using office equipment including computers, copiers, phones, and related technology
• Exceptionally detail-oriented with strong organizational skills
• Skilled at managing multiple priorities without sacrificing accuracy
• A confident communicator with excellent verbal and written skills
• Service-minded with a strong customer-first approach
• Able to build and maintain positive working relationships across teams
• Reliable, dependable, and committed to maintaining high standards

Nice To Haves

• Associate’s degree preferred

Responsibilities

• Serve as a central resource for administrative requests across multiple departments
• Provide comprehensive clerical support including processing incoming and outgoing mail, electronic document distribution, printing, copying, scanning, document preparation, and coordinating large mailings
• Maintain organized and up-to-date files, records, and documentation systems
• Complete and track monthly office expense reports
• Assist with special projects and additional duties as assigned
• Act as a primary point of contact by professionally answering and routing incoming calls through the main switchboard
• Schedule meetings, coordinate calendars, reserve conference rooms, and support event logistics
• Collaborate closely with internal partners to ensure deadlines and priorities are met
• Assist with planning and execution of hosted events, including managing guest lists, invitations, venue preparation, and on-site event production
• Provide backup support to members of the Administration team as needed
• Occasionally support extended hours for special events
• Handle highly sensitive and confidential information, including Protected Health Information (PHI), with discretion and integrity
• Maintain regular and consistent attendance and uphold workplace policies, safety standards, and security procedures

Benefits

• Competitive Hourly Pay: We offer competitive hourly wages based on experience, skills, and role responsibilities.
• Comprehensive Benefits Package: Medical, dental, and vision coverage, HSA with employer contributions, 401(k), employer-paid disability, and life insurance.
• Paid Time Off You Can Count On: PTO starts at 3 weeks per year, giving you time to recharge, take care of life, and truly unplug. In addition, we offer flex scheduling, allowing you to flex up to a half day each week without using PTO—so you can better manage appointments, personal needs, and work-life balance.
• Comfortable & Inclusive Workplace: Dress for your day and feel supported, bringing your whole self to work in a respectful, team-oriented environment.
• Opportunities to Learn & Grow: We offer tuition reimbursement and on-the-job learning to help you build skills and explore future career paths within FNIC.
• Support Beyond the Job: Mental health resources through our EAP, access to fitness options, and a fun, people-first culture with team events and engagement activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED