Administrative Assistant, Cyborg Psychology

MIT • Cambridge, MA

17d • Hybrid

About The Position

ADMINISTRATIVE ASSISTANT, CYBORG PSYCHOLOGY , Media Lab , will provide varied and complex administrative support to Cyborg Psychology research group led by Assistant Prof. Pat Pataranutaporn and the Advancing Humans with AI (AHA) program where Prof. Pataranutaporn serves as co-director. Will be responsible for monitoring all financial activities for the research group and the AHA Program including working with Media Lab financial officer regularly to review budgets and spending, reporting back to the research group Director as needed; handling all financial transactions for the research group and the AHA program according to Media Lab Finance and MIT procedure, and compliance policy; coordinating and scheduling professor’s calendar, group calendars, research demos, and research meetings with internal/external partners, and monitor important deadlines; assisting professor with scheduling meetings with various internal/external collaborators; maintaining professors CV and bio sketches; coordinating logistics for meetings and workshops such as securing space, arranging catering including setup and cleanup, completing work orders and event registrations, coordinating online conferencing, working with suppliers for audio visual and other services; and support AHA events below and arrange logistics as detailed above. A full job description is available here: https://www.media.mit.edu/about/job-opportunities/

Requirements

• High School diploma or equivalent
• a minimum of three years of experience as an administrative assistant or related
• effective communicator with exceptional verbal and written communication skills
• excellent customer service and interpersonal skills

Nice To Haves

• Associate or Bachelor’s degree
• experience with MIT business apps: Microsoft Office, B2P, SAPgui, Concur, Google workspace, Dropbox
• interest in research group’s field

Responsibilities

• monitoring all financial activities for the research group and the AHA Program including working with Media Lab financial officer regularly to review budgets and spending, reporting back to the research group Director as needed
• handling all financial transactions for the research group and the AHA program according to Media Lab Finance and MIT procedure, and compliance policy
• coordinating and scheduling professor’s calendar, group calendars, research demos, and research meetings with internal/external partners, and monitor important deadlines
• assisting professor with scheduling meetings with various internal/external collaborators
• maintaining professors CV and bio sketches
• coordinating logistics for meetings and workshops such as securing space, arranging catering including setup and cleanup, completing work orders and event registrations, coordinating online conferencing, working with suppliers for audio visual and other services
• support AHA events below and arrange logistics as detailed above

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees