Administrative Assistant - Political Science

Trinity College • Hartford, CT

49d

About The Position

Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity's most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives. The Administrative Assistant is the first point of contact for unit or department; answering questions and providing resources to students, staff, faculty, parents, etc., via phone or email. The Administrative Assistant is also responsible for the following:

Responsibilities

• Orders necessary office and laboratory supplies and materials for department/area, meetings, and events. Works with vendors on invoicing and purchase orders. Liaises with appropriate parties to service office equipment and troubleshoot issues.
• Completes financial transactions including but not limited to, processing all invoices, check requests, reimbursements, and transfers, filing all appropriate paperwork, monitoring expenditures and budgets, submitting expenses reports, and submitting student payroll.
• Updates website and manages scheduling, calendar appointments, and online calendar of events.
• Assists with coordinating events and/or meetings including scheduling, securing locations/event spaces, arranging catering, working with vendors and presenters, identifying audio-visual needs, coordinating travel (accommodations, dining reservations, etc.), etc.
• Prepares and sends communications and correspondence based on needs and direction of those within department/area. Provides marketing and communications support by coordinating, ordering, and/or creating promotional materials for events such as brochures, posters, and flyers.
• Inputs data and maintains records in department databases. Compiles, tracks, and assesses various data fields within databases, as needed by department/area. May generate reports from databases for department/area.
• Perform other related duties as assigned and based on program needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: No Education Listed