Administrative Assistant

Lawrence Berkeley National Laboratory • Berkeley, CA

4h • $38 - $43 • Onsite

About The Position

Lawrence Berkeley National Laboratory is hiring an Administrative Assistant within the Nuclear Science division.
You will provide comprehensive, high-level administrative support to multiple scientific programs. This position operates in a dynamic environment with competing priorities, requiring sound judgment, initiative, and adaptability to anticipate needs and resolve issues efficiently. The role demands a high degree of flexibility, discretion, and professionalism, with frequent interaction across all levels of management—both within and outside the Laboratory.
We’re here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!
Why join Berkeley Lab?
We invest in our employees by offering a total rewards package you can count on:
Exceptional health and retirement benefits, including pension or 401K-style plans
Opportunities to grow in your career - check out our Tuition Assistance Program
A culture where you’ll belong - we are invested in our teams!
Parental bonding leave (for both mothers and fathers)
Pet insurance

Requirements

• Extensive experience providing high-level administrative support across specialized functions.
• Strong ability to manage tasks efficiently, accurately, and on deadline.
• Proven organizational skills to set priorities and complete multiple projects independently.
• Excellent writing and editing skills; able to produce clear, concise, and polished communications and reports.
• Skilled in building and maintaining professional relationships with diverse internal and external contacts.
• Experienced in coordinating logistics for conferences, meetings, and reviews.
• Advanced computer proficiency in both Mac and PC environments, including Microsoft Office and Google Workspace; adept at database design, spreadsheet development, web content creation (HTML), and graphics applications.
• Able to work independently with minimal supervision and adapt to occasional overtime as needed.

Nice To Haves

• Experience in an academic or scientific environment.
• Basic accounting skills.
• Use of Government Vehicles requires a valid California driver's license.
• Experienced in coordinating both domestic and international travel, including processing expenses after travel is complete.

Responsibilities

• Provide high-level administrative support for the Relativistic Nuclear Collisions and Nuclear Theory programs, managing complex calendars, action items, and deadlines.
• Prepare and edit reports, publications, technical graphics, meeting minutes, and correspondence, ensuring accuracy and professionalism.
• Coordinate with LBNL departments and University of California campus offices, serving as a liaison and advising on relevant policies and procedures.
• Plan and manage logistics for meetings, reviews, workshops, seminars, and conferences, including scheduling and hospitality.
• Serve as LETS Timekeeper and coordinate visits and system access for international collaborators.
• Respond to inquiries and coordinate activities with internal and external contacts to ensure timely completion of tasks.

Benefits

• Exceptional health and retirement benefits, including pension or 401K-style plans
• Opportunities to grow in your career - check out our Tuition Assistance Program
• A culture where you’ll belong - we are invested in our teams!
• Parental bonding leave (for both mothers and fathers)
• Pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees