Administrative Assistant - Duluth, GA Campus
About The Position
One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team. You’ll be the heartbeat of our Duluth office—keeping daily operations seamless, supporting our teams, and creating a polished, professional workplace experience. Partnering closely with Business Operations, you’ll ensure the office runs smoothly and employees have what they need to thrive.
Requirements
- 5+ years of administrative support experience
- Strong skills in Microsoft Office Suite, Oracle, SharePoint, Ariba, Zoom, and Slack
- Proven ability to handle confidential information with professionalism
- Meticulous attention to detail and ability to adapt quickly
- Strong communication skills and comfort interacting with employees at all levels, including senior leaders and executives
- Experience working cross-functionally with multiple departments
- Reliable personal transportation
- Willingness to obtain notary certification if needed
- Must be able to lift and move boxes weighing up to 20 lbs
- Must be able to drive and maintain a legal driver's license
Nice To Haves
- Curiosity and eagerness to learn new systems and skills
- Flexibility and strong communication habits
- Ability to identify priorities and own tasks through completion
- Previous office manager or administrative assistant experience
Responsibilities
- Support space planning, seat assignments, staff moves, and Engage administration
- Maintain clean, organize, fully stock common areas (conference rooms, kitchenettes, breakroom, restrooms)
- Coordinate and order daily lunches for meetings and bill against the program’s cost center or project (including set up and cleanup)
- Submit and track work orders and purchase orders
- Manage mailroom operations, including tracking deliveries and distribution
- Monitor Ricoh printers regularly and stock with paper, toner, staples, on as needed basis. Manage Ricoh service calls as needed and communicate of downtime
- Assist with visitor/contractor check-ins
- Coordinate on-site and off-site meetings, catering, and virtual/hybrid sessions
- Manage campus snack and soda/ water offerings purchases
- Manage the Duluth office supplies budget, invoices, PO’s, and potential similar support for other locations to support the broader facilities team
- Plan and deliver campus wide events (social gatherings, holiday events).
- Responsible for company-issued P-Card and all monthly reconciliation and reports
- Employee Resource Group Site Ambassador
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
