Administrative Assistant for the Executive Office of Asset and Property Management

City of New York•New York City, NY

About The Position

As the Administrative Assistant for the Deputy Commissioner of the Executive Office within the Office of Asset and Property Management (APM). This role will provide a wide range of high-level administrative and operational support to ensure the efficient functioning of the office.

Requirements

High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
Education and/or experience which is equivalent to "1" above.

Nice To Haves

Proficiency with computers and programs such as MS Office Outlook, Excel and Powerpoint
Strong problem solving; critical thinking and verbal/ written communication skills
Detailed oriented, effective time management and organizational skills
Ability to prioritize and organize work assignments, performing work in an independent environment

Responsibilities

Retain knowledge of all aspects of APM to accurately disseminate information.
Manage the complex schedules of the Deputy Commissioner
Create and modify documents and reports using Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, SharePoint, etc.).
Provide clerical support to the executive office.
Prepare, organize, and track reports to ensure deadlines are met.
Liaise with executive and senior management to manage requests and inquiries.Maintain and update internal and external contact databases office-wide.
Research databases to appropriately direct calls from agency personnel and the public sector.
Requisition, monitor, and distribute supplies across multiple divisions within APM.
Track and manage the budget for office-wide training needs.
Assist with, resolve, and/or refer constituent complaints to appropriate staff.
Maintain organized and concise files for the office.
Schedule appointments, respond to and route telephone calls, and greet/assist visitors in a professional and pleasant manner.