Administrative Assistant (Max $25/hr W2)

Lenmar Consulting Inc. • Boston, MA

1d

About The Position

Candidates must have expense report as well as travel arrangement experience. Required Qualifications for Administrative Assistant Position: Education and Experience: Bachelor's degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services. 3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution. Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies. Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables. Technical Skills: Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel. Administrative Skills: Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks. Exceptional communication and interpersonal skills: A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary – utilizing tact and confidentiality. Be an excellent team player. Excellent organizational skills: Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees. Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism

Requirements

• Bachelor's degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services
• 3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution
• Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies
• Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables
• Competent in Word and PowerPoint
• Extremely competent in Microsoft Outlook and Excel
• Active listener and clear communicator, both verbally and in writing
• Communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary – utilizing tact and confidentiality
• Excellent team player
• Ability to multitask and prioritize work based on potential impact
• Detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees
• Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism

Responsibilities

• Calendar management
• Meeting management
• Time management
• Strategic planning of tasks
• Travel management
• Heavy expense processing
• Phone management
• Client handling
• Event planning
• Heavy invoice processing
• External client-onboarding
• Detailed meetings minutes
• Assist Head of Platform Services Team on several projects and tasks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees