Administrative Assistant

Menzies Aviation Careers•New York, NY

About The Position

People. Passion. Pride. This is what has driven our teams since 1833. Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents. But at the heart of our business is our people. Role Purpose The Administrator position requires an enthusiastic team member to perform a wide range of administrative and office support activities in a professional, efficient, and friendly manner; inclusive of, but not limited to, Filing, telephones, mail distribution and composing correspondence. The candidate should be able to work independently to coordinate activity between operations, administrative, payroll and human resources related functions.

Requirements

High school diploma or equivalent
Minimum 3 years’ experience working in a professional office
Highly organized with the ability to multi-task and continually prioritize
High degree of self-assuredness and maturity
Excellent communication skills and client-service orientation
Ability to work well with all levels of management, staff, and
Discrete, tactful, and highly professional
Ability to work independently with minimal
Demonstrated experience in handling sensitive and confidential
Dependable, reliable, and responsible in fulfilling obligations
Possess a valid US driver's
Ability to read, write and speak fluent English
Must pass pre-employment background and drug test

Responsibilities

Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence.
Greet visitors and determine whether they should be given access to specific individuals
Maintain the working area in a neat and orderly fashion
Build professional relationships with customers and the team
Schedule and confirm appointments and maintain event Calanders
Copy, file, and maintain paper and/or electronic documents and records
Open, sort, and distribute incoming correspondence daily
Prepare outgoing packages
Assist with expense reports as needed
Monitor station supply levels and order as necessary
Prepare requisitions, orders, or other documents for purchase
Code all invoices and process to corporate A/P in a timely manner
Maintains billing records and other source documents, which accurately represent the operation of the company.
Enter and track candidate background orders and coordinate drug testing
Assist with new hire paperwork
Arrange and coordinate all aspects of business trips to meet the specific needs of employees and by managing trips from start to finish.
Manage tracking and reconciliation for flight cancellations
Oversee expenses and find creative solutions to control travel expenses for the company
Proactively seeks out additional work during downtime
Take on additional tasks and responsibilities as needed
Complete special projects as required
Exemplify the desired culture and philosophies of the organization
Safety and security are the responsibility of each employee
All other tasks as requested by department managers and/or the General Manager
You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures.