Administrative Assistant

S. A. Comunale Co.•Harrisburg, PA

About The Position

S.A. Comunale is seeking an Administrative Assistant to support the Harrisburg branch. Provide administrative support to the assigned branch office. Duties include general purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction. S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Requirements

High School Diploma or GED is required.
3+ years of administrative experience is required.
Proven knowledge of Microsoft Office Software (i.e. Word, and particularly Excel) is required.
Knowledge of general office machines and telephone systems is required.

Nice To Haves

Construction industry experience is a plus.

Responsibilities

Assume receptionist duties, greet public and refer them to appropriate staff members, answer phones, route calls, and take messages when required.
Create and modify documents such as proposals, quotes and miscellaneous correspondence.
Perform general clerical duties to include but not limited to; photocopying, faxing, mailing, filing and scheduling appointments.
Sign for and distribute UPS/Fed Ex/Airborne packages.
Distribute incoming mail and prepare outgoing mail including bulk mail.
Order office supplies and monitor inventory.
Create and maintain various office records such as work tickets and accrual work sheets for invoices.
Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash.
Create/Close/Invoice work tickets.
Work with customer portals for work orders & invoices.
Enter & receive invoices from vendors.