Administrative Assistant

Apple Montessori Schools•Westfield, NJ

52d•$17 - $18•Onsite

About The Position

Apple Montessori Schools is seeking a highly organized, friendly, and proactive Administrative Assistant to join our dynamic team in our Westfield, NJ location. As the first point of contact for families, staff, and visitors, this role is essential in supporting the smooth and efficient operation of our school. Some of the duties and responsibilities: Greet and assist students, parents, staff, and visitors with warmth and professionalism Maintain student records, attendance logs, and general school documentation Support school leadership with scheduling, correspondence, and calendar management Handle phone calls, emails, and in-person inquiries with clarity and a customer-service mindset Assist in coordinating school events and staff meetings Assist with enrollment paperwork and student onboarding Maintain a clean, organized, and secure front office environment Perform basic bookkeeping or billing tasks as needed Collaborate with teachers and staff to support school-wide initiatives Why Join Apple Montessori Schools: Supportive and collaborative team environment Opportunities for career growth and development Competitive salary and comprehensive benefits The chance to make a meaningful impact on students and families every day REPORTS TO: Director/Assistant Director

Requirements

High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
2+ years of administrative or office experience, preferably in a school or educational setting
Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff and families.
Computer literacy in Office Word, Excel, Outlook and web-based applications, and proficient in the use of office equipment.
Excellent organizational skills and attention to detail.
Ability to multi-task in an office setting.

Nice To Haves

Experience working in a school setting highly preferred.

Responsibilities

Greet and assist students, parents, staff, and visitors with warmth and professionalism
Maintain student records, attendance logs, and general school documentation
Support school leadership with scheduling, correspondence, and calendar management
Handle phone calls, emails, and in-person inquiries with clarity and a customer-service mindset
Assist in coordinating school events and staff meetings
Assist with enrollment paperwork and student onboarding
Maintain a clean, organized, and secure front office environment
Perform basic bookkeeping or billing tasks as needed
Collaborate with teachers and staff to support school-wide initiatives