Administrative Assistant - Orange County
About The Position
Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of Administrative Assistant. Job Title: Administrative Assistant DESCRIPTION OF SERVICES: Provides administrative support and assistance to management and/or professional staff. Assignments may involve conducting research and compiling data or administering technical systems. Responsibilities: Duties may vary based on area of assignment. Performs various complex administrative and confidential duties supporting divisional manager. Composes, proofreads and edits division correspondences, documents, memos, spreadsheet, minutes, logs, and reports for final approval or signature of divisional manager. Provides information on county policies and procedures to county employees and citizens. Conducts research, data collection and analysis of information for use in reports, presentations and meetings. Provides administrative support for any board or committee established and maintained by department. Prepares board or committee decisions for presentation to the Board of County Commissioners. Records, transcribes and publishes from audio tapes or written notes/formal board minutes. Schedules, coordinate and prepares meetings and agendas; collects and provides support materials, coordinates staff reports and prepares consolidation of reports for use by appropriate staff, consultants and other interested parties. Ensures appeals and public hearings requests are handled in a timely manner. Interacts with elected officials, consultants, County staff members and the general public. Maintains data used in software applications, creates management reports and reviews information for compliance with County policy and procedures Participates in emergency activities/response.
Requirements
- Graduation from high school or equivalent and four years of secretarial or administrative experience; or an equivalent combination of relevant education and experience.
- Ability to type at a rate of 40 correct words per minute
- Experience with word processing, spreadsheet or presentation software
- Employment is contingent upon the successful completion of any required background checks and drug screening, in accordance with applicable laws.
Responsibilities
- Performs various complex administrative and confidential duties supporting divisional manager.
- Composes, proofreads and edits division correspondences, documents, memos, spreadsheet, minutes, logs, and reports for final approval or signature of divisional manager.
- Provides information on county policies and procedures to county employees and citizens.
- Conducts research, data collection and analysis of information for use in reports, presentations and meetings.
- Provides administrative support for any board or committee established and maintained by department.
- Prepares board or committee decisions for presentation to the Board of County Commissioners.
- Records, transcribes and publishes from audio tapes or written notes/formal board minutes.
- Schedules, coordinate and prepares meetings and agendas; collects and provides support materials, coordinates staff reports and prepares consolidation of reports for use by appropriate staff, consultants and other interested parties.
- Ensures appeals and public hearings requests are handled in a timely manner.
- Interacts with elected officials, consultants, County staff members and the general public.
- Maintains data used in software applications, creates management reports and reviews information for compliance with County policy and procedures
- Participates in emergency activities/response.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1-10 employees
