219616 Administrative Assistant- Pennington, NJ

Canon Recruiting Group•Pennington, NJ

1d•$25•Hybrid

About The Position

Performs diverse, advanced, and confidential administrative support functions for the Business Management and Controls Leaders as well as the Pennington team. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects, or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy, and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs while consistently striving to develop and advance skills. Maintains detailed calendars and prioritizes meeting requests and related logistics Schedules complex meetings requiring coordination of multiple calendars Coordinates travel arrangements and processes expense reports in a timely manner according to policy Working with general bank systems (e.g., Concur and Corporate Travel), expense policies and MS Office Products (including Outlook, Word, Excel, PowerPoint), WebEx, and GEP Smart · Serves as floor support, including building access management · Onsite POC for traveling BMC team members ensuring access and accommodations · Site-specific events- catering orders/coordination/post event clean up · Supplies ordering and maintenance · Printer maintenance- ordering paper/ink and making sure it is functioning properly/tidy · Adhoc maintenance requests · Help with signage/maintaining the floor for BMC · Collecting/coordinating equipment returns for exiting resources

Requirements

Ability to think proactively and balance multiple needs and requests
Polished professional with strong written and verbal communication skills
Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, Visio)
Highly organized with strong attention to detail
Excellent time management; able to effectively prioritize
Self-starter, proactive with ability to juggle multiple responsibilities and reprioritize tasks based on new information or shifting deadlines
Ability to work effectively under pressure, adapting to unexpected events, responding well to change
Ability to learn quickly and take on new responsibilities
Must have excellent judgment, independent thinker and resourceful
Ability to handle highly sensitive, confidential, and non-routine information
Strong interpersonal skills: comfortable working with people at all organizational levels and able to adapt to diverse perspectives and styles
Accuracy/quality control – must demonstrate accuracy and thoroughness and monitor own work to ensure quality
May assist other senior members of the leadership team when needed
Experience supporting more than one line of business executive with demonstrated ability to manage multiple & competing priorities

Nice To Haves

Must be well versed in Concur or other Travel & Expense software
2+ years of administrative assistance experience
Experience engaging with executive stakeholders, across multiple locations and geographies
Strong partnering skills
Familiarity with financial processes, structure, and enterprise tools

Responsibilities

Maintains detailed calendars and prioritizes meeting requests and related logistics
Schedules complex meetings requiring coordination of multiple calendars
Coordinates travel arrangements and processes expense reports in a timely manner according to policy
Serves as floor support, including building access management
Onsite POC for traveling BMC team members ensuring access and accommodations
Site-specific events- catering orders/coordination/post event clean up
Supplies ordering and maintenance
Printer maintenance- ordering paper/ink and making sure it is functioning properly/tidy
Adhoc maintenance requests
Help with signage/maintaining the floor for BMC
Collecting/coordinating equipment returns for exiting resources