Administrative Assistant

Linde Plc.-posted 16 days ago
$23 - $28/Yr
Full-time • Entry Level
Ypsilanti, MI
5,001-10,000 employees
Chemical Manufacturing
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The Administrative Assistant will provide comprehensive and professional administrative support to local Management and Staff personnel. Providing accurate and timely customer support, reconciliation and resolution will be a key function of the Administrative Assistant.

  • Answers Facility phone, screens and processes telephone calls effectively, and performs proper selection for putting calls through to appropriate party
  • Point of contract for various administrative and process needs
  • Interacts with customers and staff by answering incoming calls and addressing requests
  • Prepares check requests
  • Processes departmental invoices for payment
  • Conducts analysis and research to address invoicing questions
  • Coordinates meeting room availability and lunch as necessary
  • Orders and maintains building supplies
  • Assembles and analyzes information, manuals, agendas, correspondence and memoranda
  • Responsible for safety communication & tracking responses
  • Updates shared reference information
  • Processes and tracks postage spend and return postage
  • Monitor building safety & security, inspect and requests technicians as needed
  • Minor maintenance and equipment repairs
  • Building orientation for visitors and temps
  • Supervising service contractors and vendors
  • Assist and coordinate employee activities
  • Transcribes notes, letters, memos and/or reports and may take dictation
  • Produces KPI reports, graphs, charts, presentations
  • May monitor budgetary spending by verifying charges against budget and reconciling accounts on as needed basis
  • Executes purchases based upon approved requisitions obtained from business clients
  • Prepares accurate, time data collection and reporting off-key performance indicators
  • Uses business software systems to retrieve information, verify inventory levels and process
  • Answers mail and inquiries; follows up with other departments to ensure that requests are carried out
  • Completes both routine and non-routine daily and weekly assignments
  • Interacts with multiple internal/external clients
  • Electronically corrects ticket processing errors to be uploaded into JD Edwards system
  • Other duties as assigned
  • Excellent interpersonal skills and high professionalism
  • Proficient in MS Office
  • Minimum 2 years Administrative Support is preferred
  • Outstanding oral and written communication
  • H.S. Degree is required
  • Excellent phone etiquette
  • Ability to lift or maneuver supply boxes up to 50 lbs. using handcart, able to use ladder safely
  • Scheduled 7:30 am - 4:30 pm with occasional requirement for additional hours outside routine schedule
  • Ability to safely use general tools and ladders to make minor repairs as needed
  • Competitive compensation
  • Comprehensive benefit plan (medical, dental, vision and more)
  • 401(k) retirement savings plan
  • Paid time off (vacation, holidays, PTO)
  • Employee discount programs
  • Career growth opportunities
  • Pay range: $22.50 - $28.00 hourly (commensurate with experience)
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