Administrative Assistant - Kerrville

ENDEAVORS•Kerrville, TX

1d•Onsite

About The Position

The Administrative Assistant provides critical leadership support to the Program Manager and Disaster Case Management staff through administrative excellence, ensuring accuracy, timeliness, and compliance. This role is responsible for maintaining organizational efficiency by managing payroll, reporting, records, communications, and logistics while modeling professionalism, accountability, and client-centered service.

Requirements

High School Diploma/GED or equivalent skill set gained through experience.
3–5 years administrative experience.
2–3 years of experience in a customer service-focused environment.
Proficiency with MS Office (Word, Excel, etc.).
Strong math skills, 10-key by touch, and proofreading ability.
Must maintain regular and acceptable attendance as determined by employer.
Valid driver’s license with a clear record.
Daily use of a personal vehicle required.
Ability and willingness to travel as needed.
Must pass criminal background checks.
Must be available to work nights, weekends, and holidays as business needs require.
Must not pose a threat or significant risk to the safety or health of self or others.

Nice To Haves

Nonprofit experience preferred.

Responsibilities

Track and manage payroll systems to ensure compliance and timeliness.
Receive, enter, and manage time submissions; ensure all timesheets are submitted for signature on schedule.
Manage mileage submissions, ensuring accuracy and routing for signature prior to submission.
Complete and submit Concur expense reports in alignment with accounting deadlines and policies.
Answer and route calls, emails, and correspondence promptly and professionally.
Draft, proofread, and distribute documents, reports, and correspondence.
Provide scheduling support for Program Manager and leadership staff, ensuring efficient coordination.
Maintain legal, financial, and program records with accuracy and confidentiality.
Ensure digital and physical filing systems are up-to-date, accessible, and compliant with organizational and contractual requirements.
Support updates to contract repositories, policies, and procedures.
Pick up and distribute mail and documents to/from corporate.
Run general errands to support staff, vendors, and clients.
Track and distribute office keys, maintain supply levels, and ensure smooth office operations.
Prepare agendas, materials, and minutes for monthly program and staff meetings.
Coordinate, set up, and break down meeting spaces (furniture, technology, supplies, refreshments).
Manage logistics for trainings and events, including ordering food, beverages, and materials.
Anticipate needs of Program Manager and staff, identifying ways to improve efficiency.
Support cross-department communication to ensure smooth workflow.
Serve as administrative lead to uphold professionalism and consistency across documents, interactions, and reports.
Perform additional administrative responsibilities as needed in support of program success.
Demonstrate exceptional customer service and servant leadership by prioritizing the child, family, Veteran, or client in alignment with the mission to “Empower people to build better lives for themselves, their families, and their communities.”