Administrative Assistant - Arizona Board of Regents

Arizona State University • Phoenix, AZ

4d • $40,000 - $50,000 • Onsite

About The Position

The Administrative Assistant primarily serves as the office receptionist and provides support to the board office. Performs varied administrative tasks unique to the work unit requiring initiative and independent judgment. The anticipated hiring range is $40,000 - $50,000, depending on experience and qualifications.

Requirements

• Four years of secretarial or administrative experience; OR certificate in secretarial studies and three years of secretarial or administrative experience OR any equivalent combination of experience and/or education from which comparable knowledge, skill, and abilities have been achieved.
• Knowledge of office and administrative practices and principals.
• Skill in analytical and problem-solving techniques
• Skill in a variety of administrative functions including scheduling, calendaring, word processing and working with spreadsheets
• Skill in dealing with a wide range of topics including confidential and sensitive information
• Skill in developing and maintaining effective working relationships.
• Ability to communicate, verbally and in writing, effectively with tact and diplomacy with constituents of varied backgrounds.
• Be organized and have the ability to work in a fast-paced environment with frequent changing priorities.
• Proficient in MS Office (Word, Outlook, Excel, PowerPoint, SharePoint, and Access), Adobe Acrobat, Zoom and the internet.

Nice To Haves

• Knowledge of higher education and Arizona open meeting and public records laws preferred.

Responsibilities

• Provides administrative support including receiving and screening telephone calls, greeting and directing visitors, reviewing incoming mail, and maintaining and ordering supplies.
• Schedules meetings with internal staff, external groups and stakeholders.
• May handle all aspects of travel for board staff within the area assigned.
• Main contact with the building’s management office.
• Files, shreds and maintains database and other records.
• Works closely with other board office support staff for appropriate coverage and provides support to other areas within the board office as needed.
• Utilizes sound judgment when representing the board office and exhibits appropriate decision-making skills.
• Responsible for identifying issues of importance and resolving them independently.
• Responds to inquiries, problems, and non-routine situations by determining the approach or action to take by interpreting board guidelines, procedures, policies, and practices.

Benefits

• This is a full-time position with health and dental benefits.
• This position will be enrolled in either the Arizona State Retirement System or the ORP.
• Tuition reduction benefits to Arizona public universities are available to employees and their dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed