Administrative Assistant

Ascend Partner Firms • Cheyenne, WY

1d • Onsite

About The Position

At Ascend, we recognize the struggles that accounting & finance professionals face in traditional firms—from rigid hierarchies and overwhelming workloads to the elusive work-life balance. We believe your ambition should not be constrained by outdated practices or opaque career paths. Here, you're not just a number but a valued member of a community that champions both your professional and personal fulfillment. Our mission is to transform the public accounting experience into one where work-life harmony is a reality, and where your career advancement is supported by a nurturing network and robust resources. We partner with regional, entrepreneurial firms and provide them with the resources and support necessary to thrive in today's dynamic market. This includes access to growth capital, robust talent acquisition, top-tier technology, transformative leadership, shared back-office services, & more. Founded in January 2023, Ascend attained revenues to sufficiently qualify as a Top 100 U.S. accounting firm within six months of operation. Explore Ascend, where your career soars without sacrificing your quality of life. With over 75 employees, MHP is the largest regional CPA firm in Wyoming. However, since our start in the early 1930s, MHP has been dedicated to personalized customer service to both our employees and clients. MHP is deeply rooted in the Cheyenne community, both figuratively and literally—not only have we been around for over 90 years, but our office is also located in the heart of downtown Cheyenne within walking distance of good food, coffee, and breweries. While the wild west may come to mind when you think of Wyoming, and that is a part of our history we hold dear, don’t think we’ve been left in the proverbial dust. Our city is home to topnotch restaurants, breweries, shopping, art galleries, and theater. Where you might see History and Today collide best may be Cheyenne Frontier Days, the largest and oldest rodeo in the world. Hundreds of thousands of people from all over come to Cheyenne to see the concerts, special events, and rodeo each year. If the outdoors are more your scene, Wyoming is not lacking there either. We have some of the best camping, skiing, fishing, hunting, climbing, and biking in the country. As part of our MHP team, you'll have the unique opportunity to make your mark on the company and advance your career in the area you desire. Managers and Partners have an “open door policy”, which is practically unheard of in larger firms. We encourage employees to get involved in our community as well as with each other—we host several team building and employee events every year, including holiday parties, BBQs, cornhole tournaments, Friday Nights on the Plaza (a Cheyenne summer concert series), and more! At MHP, we strive to not only be experts in our field but also provide superior client service to our wide variety of clientele. We are a team—always willing to give a helping hand to our coworkers when we’re able and will bend over backwards for our clients. We pride ourselves on servant leadership—we are leaders in our office and our community. The Administrative Assistant will work hand in hand with their assigned Partners. This includes answering phone calls, managing calendars and events, drafting and proof-reading letters and documents, and providing other duties assigned by partners and managers. The Administrative Assistant will also have daily client interaction and will need to provide high quality client service.

Requirements

• Friendly office professional.
• Highly organized.
• Detail-oriented.
• Takes pride in your work.
• Considers “follow through” the heart of client service.
• Enjoys working as a part of a team with your assigned Partner and coworkers.
• Gets excited when opportunities arise to learn new skills and technologies.
• 3+ years of administrative experience in a professional office environment.
• Ability to easily anticipate the needs of clients and Partners.
• Problem Solver who is fulfilled by finding solutions.
• Tech savvy.
• Proficiency in Microsoft Office Suite.
• Proficiency in Adobe product (e.g., Reader, Professional).
• Proficiency in database management system.
• Naturally keeps your cool in stressful situations.
• Works well under pressure with time deadlines.
• Excellent verbal and written communication skills.
• Thrives in an environment where you work with others on a team or on various projects that require collaboration.

Nice To Haves

• Experience in a tax office.
• Some tax knowledge.

Responsibilities

• Answer phone calls and assist clients for assigned Partners.
• Manage calendar for assigned Partners.
• Maintain meeting arrangements for assigned Partners (agenda development, preparation of meeting materials, room set up, meeting minutes etc.).
• Maintain incoming and outgoing mail for assigned Partners.
• Draft, edit, and proofread correspondence for assigned Partners or staff.
• Track and manage flow of files, materials and mailings related to client tax returns and other documents.
• Provide other duties assigned by partners and managers.
• Provide high quality daily client service.

Benefits

• Competitive base salary (commensurate with experience).
• Retirement plan.
• Health insurance.
• Dental insurance.
• Vision insurance.
• Self-managed PTO.
• Continuing education.
• Incentives for achieving designations/certificates that bring value to the firm.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed