Administrative Assistant

Legends Global • San Diego, CA

1d • $23 - $26 • Onsite

About The Position

LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

Requirements

• Must be 18 years of age or older.
• High School diploma or G.E.D.
• Minimum 2 years related experience and/or training; or an equivalent combination of education and experience
• Additional experience may be substituted for education.
• Excellent organization skills.
• Ability to prioritize and manage multiple projects simultaneously.
• Good written, verbal, and interpersonal skills required; ability to interact with all levels of staff, including management.
• Professional presentation, appearance, and work ethic.
• Knowledge of Microsoft Office, including Excel, and must be able to learn the Maintenance Manager software program.
• Ability to work with limited supervision and as a team member.
• Requires ability to work events plus flexible and extended hours, including nights, weekends, and holidays, in addition to normal business hours.

Responsibilities

• Answers incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or departments.
• Answers questions about the organization and provides callers with directions to, and information about, events at the facility.
• Monitors and welcomes on-site visitors, determines the nature of business, announces visitors to appropriate personnel, and directs visitors as needed.
• Assists General Manager and department directors with general administrative support as required. Specific administrative assistance is required relative to event preparation, data entry, and data gathering tasks.
• Performs Cisco/Cox telephone system operations, updates, and functions.
• Maintains conference room calendars.
• Orders, receives, and maintains office supply inventory.
• Receives, sorts, and routes mail and the general inquiry inbox.
• Understands features, maintains paper tray supply, and assists users with fax, copy machines, and printers. Sends, retrieves, and routes faxes. Maintains and updates the current supply of fax cover sheet forms.
• Creates memos, correspondence, and develops reports, projects, and other documents when necessary or when directed by the General Manager or other department heads.
• Sort invoices and distribute them when necessary to the appropriate managers for approval.
• File event folders and back up documentation in appropriate files.
• Assist on-site during events as necessary.
• Performs other administrative duties as needed, including preparing file folders, filing, typing, photocopying, and collating.

Benefits

• Competitive wages, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life, and disability insurance, paid vacation, and 401k plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED