Administrative Assistant

TAPESTRY 360 HEALTH•Chicago, IL

53d•Onsite

About The Position

The Administrative Assistant provides comprehensive administrative support to the Human Resources and Administrative teams at Tapestry 360 Health. This role is responsible for coordinating day-to-day operations including scheduling, document preparation, file maintenance, communication support, and project coordination. The ideal candidate is highly organized, detail-oriented, professional, and able to maintain confidentiality while managing multiple priorities in a fast-paced environment.

Requirements

High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
At least 2 years of administrative or office support experience, preferably in a human resources or healthcare setting.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with HRIS or ADP is a plus.
Excellent organizational, time management, and written/verbal communication skills.
Ability to maintain a high level of confidentiality and professionalism.
Strong attention to detail and ability to handle multiple tasks simultaneously.
Customer service orientation and ability to work collaboratively with diverse teams.

Responsibilities

Coordinate interview scheduling and candidate communication in collaboration with HR staff and hiring managers.
Prepare and distribute new hire packets and onboarding materials.
Maintain and update personnel files (electronic and paper), ensuring accuracy and confidentiality.
Track completion of mandatory trainings, certifications, and license renewals.
Assist with onboarding logistics including scheduling orientations and collecting required documentation.
Support offboarding processes, including collecting exit documentation and deactivating system access.
Respond to general inquiries and route requests to the appropriate HR team member.
Prepare, proofread, and format memos, letters, spreadsheets, and internal communications.
Assist with data entry and updates in HRIS and other internal systems.
Provide logistical support for internal events, trainings, and staff recognition efforts (e.g., Annual Meeting, staff awards).
Manage calendars, schedule meetings, and reserve rooms and equipment as needed.
Support the administrative team in maintaining electronic filing systems, tracking deadlines, and updating administrative tools.
Order office supplies and maintain inventory for administrative offices.
Serve as a point of contact for visitors and incoming calls to the administrative office.
Open, sort, and distribute mail or packages received at the administrative office.
Provide cross-coverage for other administrative support roles as needed.
Assist with special projects and perform other duties as assigned.