Administrative Assistant - University Advancement

Washington University in St. Louis • Clayton, MO

13d • $19 - $30 • Onsite

About The Position

University Advancement boasts a talented, knowledgeable team dedicated to strengthening the university and its worldwide network of alumni and friends. Our purpose is to secure resources to assist Washington University in St. Louis in fulfilling its mission of teaching, research, and community service. We advance the university’s mission through fundraising and other programs that promote awareness, understanding, involvement, commitment, and advocacy on the part of our constituents. This position will provide vital project and administrative support in a fast-paced environment for an individual, department, or designated staff group. This may include assisting with prospect management; preparing correspondence, reports, and presentations; managing, manipulating, and formatting data and spreadsheets; event and travel support; managing complex calendars; and other administrative tasks as assigned. We value superior attention to detail, outstanding oral and written communication, advanced computer skills, capacity to work well under deadlines and handle multiple projects simultaneously, and the ability to handle confidential information and situations with sensitivity and discretion. The administrative assistant role is a great opportunity for a seasoned administrative support professional or for someone interested in a career in higher education, fundraising, alumni relations, or communications. Candidates who advance in this hiring process may be considered for multiple administrative assistant positions throughout University Advancement.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Relevant Experience (2 Years)

Nice To Haves

• Bachelor's degree
• Budgeting
• Computer Literacy
• Confidentiality
• Deadline Management
• Event Planning
• Interpersonal Communication
• Interpersonal Interactions
• Microsoft Access
• Microsoft Excel
• Microsoft Office
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Office Procedures
• Oral Communications
• Project Organization
• Sound Judgment
• Teamwork
• Working Independently
• Written Communication

Responsibilities

• Provide administrative support to assigned team, which may include calendar management, telephone support, filing, prospect/donor appointment scheduling and mail processing.
• As needed, coordinate travel with duties that may include managing appointments and itineraries, travel arrangements, preparing trip materials, travel advance requests, external outreach and appointment setting, and expense statements.
• Assist in the planning and execution of events and meetings. Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, event briefings, staffing and invoice processing.
• Serve as reliable resource for team in managing special projects, which may include preparing, editing, and proofreading documents; preparation of general correspondence; fundraising reports; data management, manipulation, and formatting; and managing department supplies and equipment.
• Perform other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees