Administrative Assistant

PVE•New York, NY

25d•Onsite

About The Position

PVEDI is a cohesive group of civil, mechanical, structural engineers, geologists, landscape architects, surveyors and talented support staff with a common goal of providing services tailored to accommodate each of our client's specific needs. The Administrative Assistant supports all staff in the New York, NY office with the following duties:

Responsibilities

Manages all front office activities including answering and directing all calls to recipients, takes and relays messages, pages employees when necessary.
Assist Human Resources with a new hire orientation.
Prints, assembles and prepares plans and documents for shipping and/or distribution to client.
Orders and maintains all personal protective equipment.
Orders and maintains all office supplies for the New York office.
Coordinates office events, group lunches and celebrations.
Places service calls to vendors when copiers or other office equipment are not functioning.
Maintains organization, stocking and upkeep of kitchen, beverage fridges and recycling.
Ensures the office is kept clean, organized, and free from tripping hazards. Ensures that paper and toner levels are always maintained.
Receive mail, sort and deliver to desks and offices.
Arranges for package shipping, creating mailing labels, ordering package pickup or expedited delivery.
Delivering documents and checks personally to clients as requested.
Maintains an organized office filing system.
Other duties as assigned.