Part Time Administrative Assistant- Oro Valley Campus

Leman Academy of Excellence•Oro Valley, AZ

50d•Onsite

About The Position

Leman Academy of Excellence- Oro Valley CampusAdministrative AssistantPart Time- 20 hours/week OUR MISSION Leman Academy of Excellence offers a rigorous, classical education based on the traditions of Western culture where all disciplines are interrelated allowing scholars the ability to think independently and critically. We purpose to partner with supportive parents, pursue excellence, provide a safe and challenging environment, and instill morals and values in order to produce tomorrow's leaders today. Additional information can be found at lemanacademy.com. Core Values Core Values are the key to defining our culture. They drive our decisions and shape our behavior. Below are the Core Values for Leman Academy of Excellence: CARE: Every precaution is taken to ensure a safe and secure environment for every scholar, staff and guest. CIVILITY: Every scholar, family and employee is treated with respect and as a valued individual. COMMUNITY: We strive to build a community where all stakeholders are motivated to be involved and feel connected and valued. CLASSICAL EDUCATION: Oversight and training is in place to ensure we are offering a rigorous, scholar-centered, classical education program including high expectations, values and virtues and providing scholars an environment of engaged learning. General Job Description The Administrative Assistant serves as a member of the Leman Academy of Excellence to help meet the needs of the community of the school. The Administrative Assistant serves visitors to Leman Academy by greeting, welcoming, and directing them appropriately; will notify appropriate Administrative Team members or faculty and staff of visitor arrival; maintains security and telecommunications system. Will supply appropriate information regarding Leman Academy to our families, community, and surrounding groups of interest, and serve in any role that supports the effective functioning of the school day. Summary of Job Description To perform such actions as required to establish the warm, welcoming, and effective functioning of a given school day as the first impression of our school; provide the necessary administrative support required to ensure the smooth, efficient operation of the K-8 school office.

Requirements

Minimum of a high school diploma or its equivalent,1 year post secondary education preferred.
AZ IVP Fingerprint Clearance card and background check.
First Aid and CPR Certification.
2 years prior experience working in a school with a working knowledge of school organization and procedures or equivalent professional experience in an office setting.
Strong verbal, written, and interpersonal communication skills to positively impact school community with an ability to build strong relationships.
Ability to communicate effectively and professionally with scholars, parents, co-workers and the public at large.
Strong commitment to supporting the principles of excellence in education.
Ability to manage conflict resolution with an attitude of humility and service.
Ability to work independently prioritizing tasks to meet deadlines while maintaining a high degree of accuracy and detail.
Working knowledge of Google Suite, Microsoft Office Suite, and familiarity with other related software programs.
Working knowledge of Information Technology related to Student Accountability. Information System (SAIS) software program - OR - willingness to learn and effectively understand such software programs such as Synergy or PowerSchool.
Ability to operate office equipment as required in assignment; i.e. fax machine, copier, computer, etc.
Ability to set up and use an efficient filing system.

Nice To Haves

Bilingual preferred.

Responsibilities

Answer and manage incoming calls / take and relay messages.
Receive and interact professionally with parents, students and visitors.
Greet all persons entering the school office of Leman Academy by name if possible.
All parents/visitors must submit their driver's license in order to enter the school campus.
Monitor visitor access and maintain security awareness.
Direct persons to the correct destination.
Provide general administrative and clerical support, as assigned.
Prepare and edit correspondence, communications, presentations, reports, and other documents. Office Manager with annual enrollment process to include correspondence and maintenance of the student enrollment database/files.
File and retrieve documents and reference materials.
Collect fees and issue receipts to parents for extra-curricular activities.
Assist staff with copying and other class preparation.
Assist with scheduling appointments.
Monitor and maintain office equipment.
Oversee and control inventory relevant to office space.
Maintain appearance and organization of the front office.