Administrative Assistant - Boyce Admissions

The Southern Baptist Theological Seminary•Louisville, KY

2d•Onsite

About The Position

The Administrative Assistant will assist the Admissions Office of Boyce College by fulfilling the administrative tasks of the office. This includes mailings to prospective students, P-Card reconciliation, working the front desk, greeting visitors, requisition requests, and helping with campus visit events.

Requirements

Ability to portray the seminary values and distinctiveness in writing, speaking, and personal demeanor, and spiritual commitment.
Detail oriented and able to work at a fast pace.
Excellent communication skills; ability to interact and engage people, and view, discern, adjust, and respond appropriately to non-verbal communication cues.
Night and weekend hours may be required.
Experience with database systems and running reports preferred.
The person in this position should demonstrate skill in the areas of office coordination, computer literacy, and interpersonal interaction.
This person should also have a good grasp of grammar and proofreading skills.
This person should also demonstrate skill in event coordination with attention to detail, the ability to think strategically, and communicate effectively.

Responsibilities

Greet campus visitors and walk-ins by staffing the front desk.
Walk guests to their classes/appointments.
Maintain an inviting, comfortable, and professional atmosphere in the Admissions Office.
Monthly reconciliation of office procurement cards by keeping accurate record of expenses, staff spending, and department budget.
Train and inform office staff on proper procurement card use.
Complete and submit all check requests on behalf of the office.
Coordinate new employment materials for all new hires (nametags, polos, name plates, etc.).
Assist with mailing recruiting materials to prospective students and applicants.
Working with Associate Directors to prepare mailings weekly.
Working with Associate Directors to send recruiting postcards.
Create and process all interdepartmental transfers.
Complete necessary paperwork surrounding new hires and terminations of employment.
Manage Admissions Master Calendar, in collaboration with SBTS Administrative Assistant, under supervision of the Associate Directors.
Assist Boyce Associate Directors with requests for new materials.
Oversee the purchase, distribution, and storage of office supplies.
Attendance and assistance for on-campus events including, but not limited to, 4 Preview Days, 8 special visit days, graduation, etc.
Work with events office for reserving places on campus for internal events, like staff meetings.
Keep meeting notes for staff who are unable to attend staff meetings.
Help keep recruiting closets organized.
Performs other duties as may be assigned by supervisor.