TGC Administrative Assistant
About The Position
The Tribal Gaming Commission is seeking a highly organized, detail-oriented Administrative Assistant to provide administrative support within a professional regulatory environment. This position works directly with the Executive Director and Board of Commissioners and plays a critical role in coordinating meetings, preparing official documentation, maintaining confidential records, and supporting regulatory operations. The Administrative Assistant supports managers and staff by coordinating schedules, preparing documents, maintaining records, and serving as an initial point of contact for internal and external inquiries. The ideal candidate is discreet, technically proficient, and experienced in supporting leadership in a structured, deadline-driven environment.
Requirements
- High school diploma or GED required
- Minimum four (4) years of progressively responsible administrative experience
- Experience providing administrative support to executive leadership, governing boards, or senior management
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
- Experience using ShareFile, Microsoft Teams, and OneDrive for document management and collaboration. Familiarity with tracked changes and formatting
- Strong written communication skills, including the ability to draft formal correspondence and documentation
- Demonstrated ability to maintain strict confidentiality and handle sensitive information
- Minimum typing speed of 40 words per minute (please submit certification at time of application)
- Must successfully pass a pre-employment drug screening.
- Must successfully complete a comprehensive background investigation and maintain suitability.
- Must possess and maintain a valid driver’s license and an insurable driving record in accordance with company policy
Nice To Haves
- Associate degree in Business Administration or a related field (or equivalent combination of education and experience)
- Experience working within a Tribal government, regulatory agency, or legal environment
- Demonstrated experience preparing Board packets, agendas, and official meeting minutes
- Proficiency with document management systems, database tracking, and electronic records platforms
Responsibilities
- Provide direct administrative support to the Executive Director and Commissioners
- Prepare and assemble Board meeting packets, agendas, minutes, and formal resolutions
- Coordinate Board and departmental meeting logistics, including scheduling and calendar management (Outlook)
- Manage secure electronic document control and records retention using ShareFile, Microsoft Teams, and OneDrive
- Maintain organized electronic and physical filing systems in accordance with departmental standards
- Draft, format, and proofread correspondence, reports, forms, and other official documents
- Track regulatory deadlines and assist with internal reporting requirements
- Perform data entry and maintain accurate departmental records
- Serve as the initial point of contact by answering and directing calls, responding to inquiries, and greeting visitors
- Process incoming and outgoing mail
- Order, inventory, and monitor office supplies
- Provide cross-departmental administrative support and assist with special projects as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
