Administrative Assistant- K&H Facility Services

Mac's List • Spokane, WA

27d • $19 - $23

About The Position

Provide administrative assistance to the Director of Kiemle Hagood Facility Services and field supervisors. Answer correspondence and assemble confidential and sensitive information. Use data to produce reports, statements, letters and other information.

Requirements

• Proficient in various office technologies and software, including messaging, databases, and MS Office Suite.
• Total customer service mind set. Treating everyone as a customer.
• Good organizational and time management skills.
• Knows or can learn the organization's business, as well as new software and/or new procedures effectively. Uses new knowledge and tools effectively.
• Adjusts work based upon shifting priorities.
• Ability to conceptualize, plan and complete assigned projects. Pays attention to detail and is thorough.
• Ability to identify problems and collaborate with others to solve them.
• Effective written and verbal communication skills.

Responsibilities

• Administrative assistance may include writing and preparing correspondence, calendaring, phone calls, meeting coordination, and other items.
• Files and retrieves electronic information. Keeps lists updated such as property and facility technician lists and shares that information as necessary. Updates and distributes property allocation list.
• Prepares proposal drafts for new field work.
• Dispatch calls for KHFS Electrical Division and KHFS accounts.
• Prepare and coordinate KHFS forms with Field Supervisors.
• Track and coordinate technician vacations and manage the vacation calendar.
• Manage support staff's copy of technician on-call calendar. Coordinates it with the Field Supervisors. Sends weekend coverage list to after-hours emergency answering service.
• Tracks completed Purchase Order forms.
• Attends KHFS staff meetings.
• Assist with approval of daily facility technician timesheets. Verifies technician notes are included when needed.
• Print Corrigo Work orders and match to corresponding labor in ADP for KHFS accounts. Produces materials invoicing for KHFS accounts matching them to pay period labor for billing.
• Organizes and manages technician files.
• Provides relief for receptionist when needed. Provides back-up for other assistants in the department when needed, helping with projects, etc.
• Completes other duties as assigned.

Benefits

• Insurance- medical insurance, vision insurance, dental insurance, life and AD&D insurance, and long-term disability insurance. Company provided dollars to use towards medical, dental and vision.
• Retirement Plans- eligible after 1000 hours of service. Vested immediately. Company matches up to a set amount each year.
• Vacation- lump sum to begin the following moth of hire to equal 10 hours per month. (3 weeks)
• Paid Holidays- 9 paid holidays per year.
• Sick Pay- 0.038462 hours of sick per hour worked (on average 10 days per year). Up to 80 hours carryover each year.
• Discretionary bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: No Education Listed
• Number of Employees: 1-10 employees