Administrative Assistant

Leidos•San Diego, CA

34d

About The Position

The Non-Kinetic Effects (NKE) Business Area in San Diego, CA currently has an opening for full-time Administrative Assistant. NKE focuses on research and development (R&D) and technical innovation to solve complex customer needs. Leidos is looking for you to join our team as an Administrative Assistant. As part of the team, you’ll focus on supporting our incredible people – from new employees to senior employees and management out of our San Diego, CA office. You will work with local Management to ensure that our employees receive administrative support so that together, we can fully focus on the critical missions of our customers. Primary Responsibilities Perform a wide range of administrative, office management and coordination of tasks with limited supervision including coordinating travel arrangements, completing expense reports, purchasing, allocating, coordination of calendars for meetings, capital asset inventory, fusion tracking, facility requests, non-po requests, report ID assignment, staff office assignment. Be called upon to support any number of support tasks and office management functions, must be ready to adapt and prioritize current/new tasks and challenges with a positive, can-do attitude. Support recruitment and hiring of new staff by scheduling and supporting job fairs, candidate interviews to include travel and expense, conference room reservations, and meeting invites with interviewer schedule and agenda, post-interview follow-up, candidate tracking, and new employee orientation and on-boarding, workstation orders, submitting pre-screening/nominations for security clearances, visit authorization requests, badge requests, token requests, Trusted Agent, I-9 Verifier, any office needs. Work with management to ensure employees are communicated with regarding company news, policy changes, and any other information. Facilitate small to large scale meetings ranging from small to large in-person and/or team meetings, morale events, and town halls with senior management. Utilize a variety of management information systems/business information systems in support of employees and management (e.g., travel requests, purchasing requests, non-gov/gov property processes, capital assets etc.). Be open to providing backup other administrative staff as needed.

Requirements

Qualified candidates must be a U.S. Citizen and hold a Top Secret clearance.
3+ years’ relevant experience as an administrative assistant, office coordinator/manager, event coordinator, or receptionist
Must have calendar management skills including the ability to coordinate meetings.
Possess strong communication and organizational skills and enjoy working with people in large office environments, both local and remote
Strong attention to detail, and follow-through
To maintain a flexible outlook and schedule with the willingness to accept additional assignments as needed.
Demonstrated ability to work in a fast-paced environment on multiple projects simultaneously with a commitment to completion of projects on a timely basis.
Fluency with web browsing, Microsoft Office applications, and enterprise resource planning (ERP) / management information systems (MIS) e.g., Workday, Salesforce, Costpoint, Fusion, CIO Central, Ariba, etc.

Nice To Haves

BA or BS degree
Document editing, desktop publishing, and document production
Proven event planning expertise that includes larger conferences and workshops
Human resource/employee relations experience
Familiarity with information management and handling sensitive employee information to include Privacy protected information.

Responsibilities

Perform a wide range of administrative, office management and coordination of tasks with limited supervision including coordinating travel arrangements, completing expense reports, purchasing, allocating, coordination of calendars for meetings, capital asset inventory, fusion tracking, facility requests, non-po requests, report ID assignment, staff office assignment.
Be called upon to support any number of support tasks and office management functions, must be ready to adapt and prioritize current/new tasks and challenges with a positive, can-do attitude.
Support recruitment and hiring of new staff by scheduling and supporting job fairs, candidate interviews to include travel and expense, conference room reservations, and meeting invites with interviewer schedule and agenda, post-interview follow-up, candidate tracking, and new employee orientation and on-boarding, workstation orders, submitting pre-screening/nominations for security clearances, visit authorization requests, badge requests, token requests, Trusted Agent, I-9 Verifier, any office needs.
Work with management to ensure employees are communicated with regarding company news, policy changes, and any other information.
Facilitate small to large scale meetings ranging from small to large in-person and/or team meetings, morale events, and town halls with senior management.
Utilize a variety of management information systems/business information systems in support of employees and management (e.g., travel requests, purchasing requests, non-gov/gov property processes, capital assets etc.).
Be open to providing backup other administrative staff as needed.