Administrative Assistant
About The Position
Alta Planning + Design seeks an Administrative Assistant for our Atlanta office. If you are looking to join an innovative organization and do work that connects people to places while advancing social justice, safety, and environmental resilience, apply with Alta today! About Alta Alta Planning + Design is a sustainable transportation company dedicated to creating active, healthy communities through planning, landscape architecture, engineering, and education/encouragement programs. Our core values and work bring about positive change by creating places that are geared toward moving people rather than cars, connecting community members to daily needs and human experience, and empowering every person to live an active healthy life. As a global leader in mobility innovation for 30 years with over 200 staff we are dedicated to connecting people to places by working across disciplines and scale to address social justice, safety, and environmental resilience. In this role, you'll be the organizational hub for our Atlanta office while providing administrative support to our East Coast regional offices. You'll manage day-to-day office operations, coordinate with building management on facilities needs, and support our team with logistics for meetings and events. You'll use your organizational skills and attention to detail to keep our offices running smoothly, from managing supplies and technology coordination to supporting administrative functions across the region. This position is based in our Midtown Atlanta office with an in-office schedule Monday through Thursday. Essential job functions include:
Requirements
- 3+ years of experience as an administrative assistant or project coordinator
- Effective oral and written communication skills with the ability to maintain positive relationships with staff, clients, and vendors
- Strong organizational and multitasking abilities
- Proficient with Microsoft Office 365, Excel, Outlook, and MS Teams
- Ability to work independently and manage multiple priorities
- Desire to create a welcoming and efficient office environment
Nice To Haves
- Experience with Wrike, Deltek, and Adobe Creative Suite
- Bachelor's or Associate’s degree or equivalent experience
- Experience as a Project Coordinator in a consulting environment
- Experience supporting or mentoring administrative personnel
Responsibilities
- Manage office operations including coordination of supplies, office space needs, and technology and security coordination with building management
- Provide logistics and hosting support for office events and meetings
- Support administrative office functions across Atlanta and other East Coast Region offices
- Track office operating expenditures and help manage office budgets
- Attend regular staff meetings to ensure workload balance and streamlined communication
- Serve as liaison between staff, building managers, vendors, and contractors
- Participate in conference calls with regional office managers as needed
Benefits
- Medical: PPO or HSA medical plans, Alta pays 75% of the cost
- Dental/Vision: PPO, Alta pays 90% of the cost
- Life Insurance: Alta pays 100% of the premium for life and AD&D, equal to your base compensation
- 401(k): Alta provides a match up to 3%
- PTO: 21 days accrued annually to start
- Holidays: 11 total company paid holidays
- Paid Parental Leave/Short-Term Disability
- Additional Benefits: Wellness reimbursement up to $800 annually, Alta Gets Around benefit of up to $900 annually, 5-year travel award, and professional development opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
