Administrative Assistant

Servpro•Lenexa, KS

14d•$19 - $21

About The Position

Are you passionate about making a difference and helping people in their time of need? We are seeking an energetic, highly organized and customer-focused Administrative Assistant to join our team. In this role, you will handle a variety of office administrative tasks, ensuring seamless operations related to customer calls, job management, scheduling, and customer satisfaction. The ideal candidate will be detail-oriented, proactive, and dedicated to delivering exceptional service. This is an exciting opportunity for problem-solvers who thrive in dynamic, high-pressure environments. Why You’ll Love Working with Us: Impactful Work: Play a crucial role in helping property owners recover from water and fire damage. Dynamic Team Environment: Join a team of dedicated professionals committed to excellence and customer satisfaction.

Requirements

Minimum of 1-2 years of administrative experience in similar industry.
Exceptional customer service skills and strong verbal and written communication abilities.
Ability to multitask in a fast-paced environment and prioritize responsibilities efficiently.
Strong organizational skills with a focus on detail and accuracy.

Responsibilities

Answer phones, provide outstanding customer service, and maintain a log of all calls.
Coordinate scheduling by supporting the Dispatcher to optimize crew utilization and ensure balanced job scheduling.
Support fleet maintenance scheduling, vehicle registration, and GPS tracking (as requested).
Manage the Work-in-Progress (WIP) board, keeping teams updated on daily schedules and job status.
Complete First Notice of Loss documentation, ensuring accurate entry of customer and loss data into the system.
Prepare job file for crews and estimators, ensuring all required forms are sent to the job site.
Bill customers for services, ensuring timely invoicing.
Assist with Accounts Receivable to keep accounts current as needed.
Maintain an organized file system and manage the company calendar, booking meetings and travel.
Handle outgoing and incoming mail, emails, and faxes, ensuring timely correspondence with customers and team members.
Monitor office and general supply inventory to ensure employees have what they need to stay productive.