Administrative Assistant

Bombardier•Dallas, TX

About The Position

At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together. Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise. With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following: Insurance plans (Dental, medical, life insurance, disability, and more) Competitive base salary Retirement savings plan Employee Assistance Program Tele Health Program

Requirements

You have at least 5 years of experience providing administrative or clerical support to a business unit
You have Technical or Vocational Training in office administration or a related field
You are proficient in Microsoft Office Suite

Nice To Haves

You have proficiency in an organizational chart program (preferred)
You have SAP experience (preferred)

Responsibilities

Perform a variety of routine clerical and administrative support duties, for example, type correspondence, memoranda, reports, presentations, and related materials, make photocopies, mail letters, documents, and packages, and assist in administering the day-to-day functions of projects, programs, and processes within assigned area
Screen incoming telephone calls and visitors and make appropriate referrals
Receive, sort, and distribute incoming mail, interoffice mail, and pay checks
Respond to inquiries concerning departmental operations and established policies and procedures or refer to appropriate personnel
Schedule and maintain calendar of appointments, meetings, and due dates for other employees
Establish and maintain alphabetical, numerical, and/or subject files
Liaison with internal/external customers regarding administrative issues related to purchasing, personnel, facilities, and operations
Enter/update, manipulate, and query data contained in a computerized database or mainframe, which includes printing requested reports according to a specified format
Schedule and coordinate business travel for other employees (make reservations for air travel, car rentals, overnight accommodations, and other related travel arrangements)
Audit, submit, and track expense reports, purchase orders, receipts/invoices, overtime hours, and time card approval for assigned area as directed
Plan and coordinate logistics (business luncheons, employee training, birthdays, and retirement parties) for immediate area of assigned department or cost center by making necessary arrangements
Initiate calls and expedite service requests to Facilities, Security, and BTS
Maintain operational inventory of office supplies and/or manage petty cash
May perform routine maintenance on office equipment (changing toner cartridges in printers and copy machines)