GBS & FTS Admin

Chevron • Houston, TX

4d

About The Position

The Administrative Assistant position supports daily office operations by managing schedules, handling correspondence, organizing files, and providing general administrative support. Requires strong communication skills, attention to detail, and proficiency with office software. Must be reliable, proactive, and capable of multitasking in a fast-paced environment to ensure efficient workflow and organizational support.

Requirements

• High School Diploma or equivalent
• Minimum of 3 years administrative experience
• Advanced Administrative Support & Organizational Skills
• Demonstrated excellence in managing calendars, coordinating meetings, preparing reports, and handling confidential information.
• Proven ability to prioritize tasks, manage multiple deadlines, and maintain accuracy in a fast-paced environment.
• Technology-Driven Process Improvement
• Strong proficiency in Power BI, Power Apps, and other Microsoft 365 tools to automate workflows, visualize data, and streamline operations.
• Experience identifying inefficiencies and implementing tech-enabled solutions to improve team productivity and service delivery.
• Relationship Building & Cross-Functional Collaboration
• Exceptional interpersonal skills with the ability to build trust and rapport across diverse teams and levels of the organization.
• A collaborative mindset with a service-oriented approach to supporting colleagues and stakeholders.
• Initiative & Adaptability
• Self-starter who proactively identifies opportunities to contribute beyond core responsibilities.
• Comfortable navigating ambiguity and stepping in to support evolving business needs with flexibility and enthusiasm.
• Communication & Professionalism
• Strong written and verbal communication skills, with the ability to craft clear, professional correspondence and presentations.
• Maintains a high level of discretion, integrity, and professionalism in all interactions.

Responsibilities

• Provides general administrative support, which may include coordinating meetings, catering, planning events, ordering office supplies, and coordinating office moves.
• Manage calendars, coordinate meetings both in person and virtual, even coordination (including venue reservation, hotel and restaurant reservations, and logistics).
• Assist managers with routine travel planning, as well as team members who face unplanned circumstances while on travel.
• Maintains highest degree of confidentiality at all times.
• Perform general administrative support and ad hoc tasks and projects in support of the organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees