Administrative Assistant

Carbondale & Rural Fire Protection District•Carbondale, CO

5h•$68,400 - $93,500•Onsite

About The Position

The Administrative Assistant position provides administrative support to the Admin Division, District staff and volunteers. Performs a variety of administrative support work with a degree of independence and high level of responsibility. Supports and manages District day-to-day operations and systems.

Requirements

18 years of age
High school diploma or equivalent
Valid Colorado driver’s license
Two (2) years’ experience in a full-time position performing administrative support work. A combination of education and experience may be considered.
Experience with computerized software programs, including Microsoft Office Suite
Experience with common office equipment (telephones, copiers, printers, etc)
Ability to communicate effectively verbally and in writing
Knowledge of basic math, spelling, grammar, punctuation, and vocabulary

Nice To Haves

Bilingual (English and Spanish)
Experience managing social media platforms
Special training, education, and/or certifications in administrative support related fields
Past public safety administrative services experience
Bachelor’s degree

Responsibilities

Provide comprehensive administrative support for District divisions, including typing, data entry, answering phones, and filing.
Prepare, format, proofread, edit, and distribute correspondence, reports, forms, and other documents.
Maintain office records and manage information, including recording, filing, transmitting, and retrieving hard copy and electronic information.
Compile data and prepare accurate reports and summaries.
Serve as a professional, courteous, and responsive point of contact for the District, interacting with the public, vendors, partner agencies, volunteers, and staff in a manner that reflects the District’s values and standards.
Answer telephones, provide information to calls, take messages, or transfer calls to the appropriate individual.
Coordinate and schedule meetings and events in the training rooms, including preparing logistics as needed.
Attend meetings, take notes, and prepare minutes as assigned.
Receive, sort, and distribute mail and packages.
Purchase office supplies, break room supplies, and employee uniforms and maintain inventories.
Operate a variety of general office equipment including computers, telephone, scanner, copier, fax machine, and printers.
Take and transcribe notes accurately.
Apply District policies, practices, and procedures with good judgment, providing information and explaining policies, practices, and protocols when assisting customers.
Work independently with minimum supervision.
Make routine administrative and procedural decisions within established District policies.
Prioritize work, adapt to changing needs, and learn and apply new skills to support the District’s mission and vision.
Understand and support the culture of Carbondale Fire.
May be required to drive in the performance of duties as assigned.
Perform other duties as assigned.