Administrative Assistant

U S National Whitewater Center•Charlotte, NC

8h•Onsite

About The Position

The Administrative Assistant at the Whitewater Center (Whitewater) is responsible for the efficient completion of administrative and clerical duties associated with departmental operations. This role provides support to management in all areas of the operation including but not limited to events, group sales and human resources. This position is an onsite, full-time, benefits eligible role that reports directly to the Director of Operations.

Requirements

Highly organized and task-oriented with strong interpersonal skills.
Exceptional computer skills and a working knowledge of Microsoft Office Suite.
Skill in clerical duties such as typing, filing, distributing mail, document management, maintaining supplies, ect.
Flexibility to work evenings, weekends, holidays, and during Whitewater events as needed.

Responsibilities

Manage calendars and schedule meetings and follow-ups with internal key players and/or third parties both on-site and off-site.
Schedule and manage administrative interviews through the ADP Workforce Now platform.
Manage invoicing/payments and maintain department purchase order log.
Provide coverage on general inbound phone and email inquiries.
Maintain communication with IT third-party vendors.
Assist with group check-in procedures & high volume policy enforcement.
Order department and project supplies and materials & complete on-time pick ups/errands.
Develop and manage positive and collaborative relationships with vendors, contractors, and clients/prospective clients.
Proof external communications and project manage event releases.
Manage small projects from start to finish.
Other duties as assigned.