Administrative Assistant - Part-Time

WGI•Tallahassee, FL

1d•Onsite

About The Position

We are seeking an Administrative Assistant - Part-Time with 10+ years of experience, to join our team in the Tallahassee, FL office. At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI, and beyond. WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team-player, and want to shape your community, join our WGI team today! #LI-onsite

Requirements

High School Diploma or equivalent; college degree preferred
10+ plus years prior administrative experience
Proficient in the use of Microsoft Office, Outlook, PowerPoint and Internet
Ability to operate copy machine, scanner, and fax machine
Ability to read and interpret documents
Possesses excellent oral and written communication skills, and basic math functions
Strong organizational and planning skills
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Ability to work independently
Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas

Responsibilities

Friendly, personable and outgoing.
Willingness to learn new programs and skills.
Intermediate skills in Microsoft office software (Word, Excel, PowerPoint, Teams)
Set up meetings, prepare agendas and other documentation as needed, and assist with setting up catering for meetings as needed.
Handle differing situations, problems, and deviations in the work of the office according to the manager's general instructions, priorities, duties, and goals
Provides administrative support to management and staff ensuring efficient day to day operations of the office
Prepares reports, proposals, memos, minutes and other documents as needed
Coordinate local office events
Prepares outgoing mail, and courier parcels
Sorts incoming mail, and courier deliveries for distribution
Make meeting and other arrangements for staff; as needed
Research and create presentations
Purchase, receive, and store the office supplies and snacks
Code and file material according to the established procedures
Data entry as required
Prepares orders for and maintains office supplies;
Greet and assist visitors
Coordinate office procedures
Reply to email, telephone or face-to-face enquiries
Work with Corporate Manager to ensure efficiency of administrative processes and procedures
Provides front desk support
Overseeing entry into the office
Maintains cleanliness and organization of the office
Assist with the coordination of the internal training sessions