Administrative Assistant (Onsite)

RTX • Cedar Rapids, IA

1d • Onsite

About The Position

Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market. We are currently searching for an onsite Administrative Assistant Coordinator to join our team. This position would be located onsite, however, the team is flexible to two different core locations (McKinney, TX or Cedar Rapids, IA). This role would primarily support Executive leadership of a strategic platform focused organization. You will be asked to demonstrate extreme organization, strong communication skills and willingness to learn and improve organizational processes. This role is responsible for upholding Collins’s values by demonstrating professionalism, confidentiality, leadership, and a level of service that goes above and beyond the basics. Your ability to anticipate your leaders’ needs and proactively solve problems before they arise, will be key. A successful candidate must demonstrate stakeholder management skills, show flexibility, and have exceptional time management to keeping things running smoothly, strong verbal and written communication. Also, the candidate must be solutions-oriented, comfortable with ambiguity and have a passion for process improvement.

Requirements

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience
• Experience using Microsoft Office, Outlook, MS Teams, Concur, SAP, SharePoint, and Ariba

Nice To Haves

• Experience multi-tasking, working under pressure and consistently make deadlines

Responsibilities

• Proactively manage hectic and complex calendars for our leadership team. Priorities based on customer meetings, program cycles, fiscal calendars, current projects, and team needs
• Coordinate internal meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
• Work across multiple sites to coordinate and schedule secure meetings for leadership across Mission Systems
• Book domestic and international travel within travel policy, considering travel visas, costs and proper documentation
• Prepare expense reports and purchase requisitions
• Effectively interface with employees from other business units and leaders inside and outside the company and recognizes key players within all organizations
• Supporting onsite and offsite business meetings, including, food orders, luncheon planning, visitor requests, guest Wi-Fi, DT troubleshooting, conference room, and planning of other business-related meetings as requested
• Organize space planning for the site
• Assist with PowerPoint presentations; Microsoft applications when needed
• Help plan and execute employee morale events and activities to enhance engagement
• Security desk duties including checking in visitors/customers and providing temporary badges
• Order office supplies and kitchenet supplies for the site
• Assist in tasks associated with onboarding of new employees
• Preform other general administrative and project duties as requested by leadership
• Job duties may change at any time due to business need
• Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks

Benefits

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program
• And more!
• medical
• dental
• vision
• life insurance
• short-term disability
• long-term disability
• 401(k) match
• flexible spending accounts
• flexible work schedules
• employee assistance program
• Employee Scholar Program
• parental leave
• paid time off
• holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees