Administrative Assistant

Pharmaron • Waltham, MA

32d • $30 - $33 • Hybrid

About The Position

The Administrative Assistant plays a key role in supporting our Business Development and Sales Administration teams by ensuring efficient contract processing, maintaining high-quality data in Salesforce, and enabling seamless day-to-day operations.
This is a high-impact position that directly supports revenue-generating teams and offers exposure to commercial operations within a fast-growing global organization. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, collaborative environment.

Requirements

• Associate's or Bachelor's degree preferred, or equivalent relevant experience.
• 2–4 years of administrative experience, preferably supporting sales, business development, or contract operations.
• Strong organizational skills with exceptional attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills

Nice To Haves

• Experience working with Salesforce or other CRM systems preferred

Responsibilities

• Assist with preparation, processing, and management of client contracts.
• Manage the contract signature process, including tracking status, follow-up, and final document collection.
• Maintain accurate and up-to-date contract records and documentation in Salesforce.
• Support Business Development activities including client orders, quotations, and follow-up tasks.
• Perform data quality checks and validation to ensure accuracy of quotations and client records.
• Support CRM data cleanup and maintenance initiatives across Salesforce and related systems.
• Manage office supply inventory, ordering, and vendor coordination.
• Coordinate logistics for company events, meetings, and team activities.
• Serve as a professional point of contact for client communications via phone and email.
• Ensure timely responses to inquiries and route requests to appropriate team members.

Benefits

• Insurance including Medical, Dental & Vision with significant employer contributions
• Employer-funded Health Reimbursement Account
• Healthcare & Dependent Care Flexible Spending Accounts
• 100% Employer-paid Employee Life and AD&D Insurance, Short- and Long-Term Disability Insurance
• 401k plan with generous employer match
• Access to an Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree