Administrative Assistant - CMC LCM

Amgen•Thousand Oaks, CA

3d•Hybrid

About The Position

Join Amgen’s Mission of Serving Patients At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. Administrative Coordinator - Commercialization What you will do Let’s do this. Let’s change the world. In this vital role, your administrative and project work assignments will be complex in nature requiring absolute discretion, as well as considerable tact, judgment, creativity and initiative in resolving issues. The Administrative Assistant will be primarily responsible for complex administrative support activities, supporting Executive Directors, Directors of Operations Commercialization (Ops CMZ). This position will report to the Director of Global Program Management. We are open to discussions about location flexibility or remote work arrangements; however, due to the nature of the work co-location with the headquarters in Thousand Oaks is preferred.

Requirements

Associate’s degree and 2 years of relevant experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of relevant experience

Nice To Haves

Helpful, can-do attitude with a solution-oriented approach
Experienced and proficient with all current Amgen technologies and platforms
Excellent written, verbal and presentation skills in communicating key business and critical information
5+ years of experience in an administrative support role supporting large teams at different levels
Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
Exceptional at managing multiple calendars including coordination across multiple time zones
Ability to prioritize projects of greater urgency and importance
Bachelor’s degree

Responsibilities

Managing calendars and scheduling meetings (Outlook) including across multiple time zones
Managing multiple governance calendars and scheduling meetings.
Working with Directors and Executive Directors to finalize agendas and invitees.
Managing calendars for 3 Executive Directors and 3 Directors as needed.
Tracking software licenses for the IPA organization and managing PO’s as needed.
Help coordinate annual Face to Face organization meetings
Coordinate functional processes such as invoicing & purchase orders
Coordinate local and international travel arrangements & preparing expense reports
Maintaining department email distribution lists
Timely Registration for conferences, congresses, seminars, and internal meetings
Provide backup support to additional department Admins

Benefits

A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
Stock-based long-term incentives
Award-winning time-off plans
Flexible work models where possible.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume