Administrative Assistant

Woodard & Curran • Bradenton, FL

26d • $23 - $26 • Onsite

About The Position

The Administrative Assistant will provide administrative and clerical support to the Bradenton facility to ensure smooth and effective operations for the Water Reclamation Facility, lift stations, and collections system.
In this role, you will perform a variety of technical, regulatory, and office support tasks requiring accuracy, independence, and the ability to develop work methods and sequences with minimal supervision. Performs related duties as assigned.

Requirements

• A positive and motivated attitude!
• Any combination of training and experience which will indicate possession of the skills, knowledge and abilities listed above.
• High school graduate or equivalent preferred with ability to carry out required tasks.
• Proficiency in Microsoft Office (Word (intermediate), Excel, PowerPoint, and Outlook).
• Excellent verbal, written and interpersonal skills.
• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to work under pressure with competing demands.

Nice To Haves

• Experience providing administrative support for utilities is preferred.
• Experience in utilizing CMMS (Computerized maintenance management systems) a plus.

Responsibilities

• Serves as the initial point of contact for guests entering the facility and oversees entrance gate operation.
• Maintains guest Personal Protective Equipment (PPE) supplies and ensures availability for visitors, contractors, and vendors.
• Assists the Chief Operator in planning and organizing daily safety meetings and monthly SPARKS meetings, including documentation and attendance tracking.
• Maintains and distributes the On-Call list and updates changes in a timely manner.
• Ensures training records (e.g., confined space, CPR/First Aid, forklift, HAZWOPER) are complete and current.
• Manage the Computerized Maintenance Management System (CMMS) to track and coordinate maintenance activities and work orders. Schedule work orders and coordinate with relevant personnel to ensure timely execution and completion of tasks.
• Conducts annual reviews of Safety Data Sheets (SDS), Standard Operating Procedures (SOPs), and Job Safety Analysis (JSAs); updating records as necessary.
• Manage and order supplies, monitor inventory levels and coordinate timely deliveries.
• Coordinate with other corporate groups such as Accounting, Marketing, and Health and Safety to facilitate effective communication and collaboration.
• Assist with special projects as assigned, conducting research, analyzing data, and providing project support.
• Maintains filing systems and ensures recordkeeping compliance with federal, state, and local requirements, including Florida public records laws. Assist the manager in planning and implementing department programs, activities, and services as required.
• Request utility locate services through 811 prior to conducting any dig repairs or activities.
• Manage and provide necessary maps for water and sewer locates to technicians, contractors, and vendors, ensuring accurate and up-to-date information is available.
• Perform other related duties as required, which may include assisting with data entry, conducting research, and providing general administrative support.

Benefits

• 401(k) Pre-tax or Roth Contributions: The company matches 100% of the first 3% of salary contributed
• Observed holidays: Choose up to 9 holidays to observe annually
• Vacation: Accrued based on years of experience and calculated on hours worked
• Sick time: Paid sick time for non-work related illness or injury.
• Parental leave: Up to 80 hours of Paid Parental Leave for child bonding
• Disability: Paid short and long term disability
• Health: Medical plan options; plus dental and vision plans.
• Life: Basic employee group life insurance and AD&D benefits; additional voluntary life insurance for employees and families is available through Sun Life.
• Wellbeing: DarioMind assistance program combined with personalized mental health and wellbeing resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees