Administrative Assistant - Wolf Point Office

State of Montana • Wolf Point, MT

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About The Position

The Montana Department of Transportation (MDT) is recruiting for an Administrative Assistant to support the Wolf Point Division Office. Responsibilities involve customer service and communications, including permitting, road reporting, and emergency services and communications. The position also provides a range of responsibilities involving accounts payable, procurement card transactions, accounts receivables, and payroll/personnel. The general working hours for this position are Monday through Friday from 8:00am to 5:00pm. This position generally covers MDT’s core public hours. The position reports to the Area Administrative Assistant and does not directly supervise other agency personnel.
This position is part of a career ladder with career advancement opportunities.
For a full job description, please contact Jordan Ulrich at [email protected].
Benefits of working for MDT and the State of Montana include:
Culture of public service and a commitment to work/life balance
Health, Dental, and Vision Insurance
Access to Montana Health Centers, low-cost clinics for state employees and their families
State Retirement plan and additional savings opportunities (deferred compensation)
Employees in this position receive overtime compensation or compensatory time for all time in a pay status over 40 hours in a workweek
Paid vacation, sick leave, and holidays
Eligibility for Public Service Student Loan Forgiveness
Benefits apply on first day of employment
For information on the Montana Department of Transportation’s mission, vision, and values, please visit our website: https://www.mdt.mt.gov/about.aspx#values
Required Application Materials:
A resume detailing your qualifications and work history.
A cover letter of no more than two pages addressing your qualifications for the position.
Your online application and all required materials must be submitted before midnight on the closing date. Ensure all materials submitted are selected as “Relevant.”
If you need an accommodation with the application process, please contact the HR representative listed below.

Requirements

• The required knowledge and skills are typically acquired through a combination of education and experience equivalent to a High School Diploma or equivalent
• One to two years of customer service related training, business or office management, accounting, or communications experience
• Alternative qualifications include: Any combination of additional related work experience and education equivalent to the minimum qualifications
• Knowledge of office management, business communications, bookkeeping, records management, customer service standards, bookkeeping and accounting practices and procedures along with an extensive knowledge of SABHRS (Statewide Accounting, Budgeting and Human Resource System)
• Expected to develop a progressively responsible knowledge of MDT policies and procedures, emergency response protocols, and specialized database and reporting systems (e.g., road reporting, Adopt-a-Highway, etc.)
• Skill in coordinating multiple projects under inflexible deadlines
• Skill in translating technical information to varied audiences
• Skill in identifying and resolving accounting discrepancies and database errors
• Skill in operating standard office software applications (e.g., word processing, database, etc.)
• Skill in responding to emergency situations
• Skill in written and verbal communications
• The successful candidate must pass a name-based background investigation as a condition of employment
• Driver’s record will be verified
• Successful applicants will be required to sign a release form which authorizes the Department to obtain the applicant’s permanent driving records
• Compliance with Mont. Admin. R. 2.6.201, "State Vehicle Use," and MDT Policy #6.03.001, "State Vehicle Use Policy" are conditions of employment

Responsibilities

• Customer service and communications, including permitting, road reporting, and emergency services and communications
• Accounts payable
• Procurement card transactions
• Accounts receivables
• Payroll/personnel

Benefits

• Culture of public service and a commitment to work/life balance
• Health, Dental, and Vision Insurance
• Access to Montana Health Centers, low-cost clinics for state employees and their families
• State Retirement plan and additional savings opportunities (deferred compensation)
• Employees in this position receive overtime compensation or compensatory time for all time in a pay status over 40 hours in a workweek
• Paid vacation, sick leave, and holidays
• Eligibility for Public Service Student Loan Forgiveness
• Benefits apply on first day of employment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED