Administrative Assistant

Reynolds & Reynolds • Beavercreek, OH

48d • Onsite

About The Position

As an administrative assistant, you will provide high-level administrative and operational support to Directors and Vice Presidents in a fast-paced software development environment. In this role, you will ensure smooth daily operations by managing leadership calendars, scheduling meetings, arranging travel, and processing expense reports in compliance with company policies. Key responsibilities include coordinating meeting logistics, preparing agendas and presentations, managing departmental documentation, and distributing organizational communications promptly. You will also support special projects and cross-functional initiatives, while handling sensitive information with discretion and maintaining strict adherence to company policies.

Requirements

• Associate's or bachelor's degree in business administration or related field preferred.
• 1-3 years of administrative experience supporting senior leadership (Director/VP level), ideally in a technology or software development environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Exceptional organizational and time-management skills.
• Strong interpersonal and communication abilities (written and verbal).
• Ability to prioritize tasks and work independently under pressure.

Responsibilities

• managing leadership calendars
• scheduling meetings
• arranging travel
• processing expense reports in compliance with company policies
• coordinating meeting logistics
• preparing agendas and presentations
• managing departmental documentation
• distributing organizational communications promptly
• support special projects and cross-functional initiatives
• handling sensitive information with discretion
• maintaining strict adherence to company policies

Benefits

• Our associates receive medical, dental, vision, and life insurance.
• We also offer company contributions to your HSA, 6% match on 401(k), and a work/life balance with paid time off.
• At our Dayton office, you can take advantage of our great training programs and facility amenities, including an onsite dining facility offering complimentary breakfast and lunch, a fitness center, and an onsite medical center.
• We also offer a wide variety of sports and social leagues to participate in after work, along with volunteering initiatives through our Associate Foundation.
• Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment.
• Reynolds and Reynolds is an equal opportunity employer.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees