Administrative Assistant

Ōura • San Francisco, CA

5d • Hybrid

About The Position

Our mission at Oura is to empower every person to own their inner potential. Our award-winning products help our global community gain a deeper knowledge of their readiness, activity, and sleep quality by using their Oura Ring and its connected app. We've helped millions of people understand and improve their health by providing daily insights and practical steps to inspire healthy lifestyles. Empowering the world starts with living our values and empowering our team. As a quickly growing company focused on helping people live healthier and happier lives, we ensure that our team members have what they need to do their best work — both in and out of the office. Reporting directly to the Chief of Staff, the Administrative Assistant provides seamless strategic and logistical support to multiple leaders. This role is a premier entry point for a high-growth administration path at Oura , offering a front-row seat to executive operations. You will leverage a proven ability to navigate the intersection of Business Operations and Human Resources, managing competing priorities and large-scale projects to drive organizational efficiency in a fast-paced environment. This is a hybrid role based in San Francisco requiring at least 2 days/week in the office.

Requirements

• Experience: 2+ years of experience in an administrative or operations support role, preferably within a corporate or high-growth environment.
• Tech Savvy: Proficiency in Google Workspace and AI tools to increase efficiency.
• Communication: Exceptional written and verbal communication skills; you can draft professional emails and reports with ease.
• Problem-Solving: A knack for identifying bottlenecks and suggesting creative solutions.
• Discretion: Proven ability to handle sensitive and confidential business information with the utmost professionalism.

Responsibilities

• Workflow Coordination: Assist in the documentation and optimization of standard operating procedures (SOPs).
• Meeting Lifecycle: Manage end-to-end logistics for departmental meetings, including scheduling, agenda preparation, and capturing actionable minutes.
• Calendar Mastery: Proactively manage complex calendars for Ops leadership, resolving scheduling conflicts with minimal oversight.
• Travel & Expenses: Coordinate domestic and international travel arrangements and process monthly expense reports.
• Project Assistance: Support various departmental projects by tracking deadlines and following up on pending action items from stakeholders.
• Internal Liaison: Act as a point of contact between Business Operations and other departments (Finance, HR, Administration) to facilitate smooth communication.
• Onsite Coordination: Partner with leadership to design impactful onsite agendas and take full ownership of logistics, ensuring a seamless experience from initial kickoff to final teardown.

Benefits

• Competitive salary and equity packages
• Health, dental, vision insurance, and mental health resources
• An Oura Ring of your own plus employee discounts for friends & family
• 20 days of paid time off plus 13 paid holidays plus 8 days of flexible wellness time off
• Paid sick leave and parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed