Administrative Assistant-Woodward, (1356)

TriCore Reference Laboratories•Albuquerque, NM

About The Position

Performs organizational and administrative services and related secretarial services to support the Director(s) and Department. Work requires initiative, independence, analysis and preparation, judgment and excellent verbal and written communication skills.

Requirements

High school diploma or equivalent.
Must meet one of the following: ? Two (2) years of business/secretarial school plus one (1) years relevant experience. ? Three (3) years relevant experience.
Must be able to type 45 wpm.
Prove Immunity to Hepatitis B, or be immunized, or sign a waiver refusing Hepatitis immunization.
Provide documentation of a PPD test conducted not more than 90 days prior to date of hire, or have a PPD test conducted through TriCore.
Participates in Quality Assurance programs to ensure that quality standards are met.
Assists other administrative areas as needed or directed.
Requires the ability to execute a wide range of administrative duties in a fast-paced, demanding environment with rapidly changing priorities.
Proficiency with project database organization and maintenance.
Ability to deal effectively with difficult and sensitive situations and to maintain a high degree of confidentiality.
Proficient computer skills: including demonstrated proficiency in the use of Microsoft Office software, i.e. Excel, Word, PowerPoint and Outlook
Experience and judgment to plan and accomplish goals.
Effective oral and written communication skills. Excellent grammar, punctuation and spelling.
Demonstrated ability to research, assemble and carry out assignments with minimal supervision utilizing effective time management skills.

Nice To Haves

One (1) year of administrative experience in a medical facility.
Knowledge of medical terminology.

Responsibilities

Assists assigned Manager(s) or Director (s) by providing a broad range of administrative and secretarial support to include but not limited to the following items: a. Reviews and responds to correspondence; b. Flags priority items; c. Schedules appointments and sets up meetings and project logistics as requested; d. Coordinates and confirms meetings as appropriate; e. Reviews, sorts and prioritizes correspondence; f. Assists in prioritizing work as needed; g. Coordinates travel arrangements; h. Prepares presentation materials; and i. Uses experience and judgment to facilitate goal oriented company-wide communication.
Facilitates tasks and projects via database and document management and control, and appropriate status reporting.
Takes minutes of selected meetings. Prepares presentations, distributes agendas and reports in preparation for meetings. Ensures appropriate room and refreshment set-ups. Organizes all committee material for meetings attended by directors and departments.
Answers telephones, greets visitors and maintains effective professional and courteous communications with the public, patients, staff and sponsors. Responds to all inquiries in a timely, helpful manner.
Ensures high degree of accuracy and editing to provide excellent quality in all documents and correspondence.
Uses a variety of PC software applications, including Microsoft Office and Internet applications with a high degree of competency.
Assist with in-house printing projects.
Assist with special event planning and related functions.
Write routine correspondence.
Must possess capability to establish and maintain effective working relationships with vendors, clients and staff to include coordination and communication of task assignments and status reports for work groups, cross-departmental project teams, and vendors.
Assists with all department meetings and projects.
Assists management and administrative staff as required.