Administrative Assistant - Supply Chain

Mortenson • Minneapolis, MN

13d

About The Position

Administrative Assistant Summary: Are you able to anticipate the needs of a team before they arise? Do you want to help a team stay focused on their projects by resolving operational and administrative issues? Mortenson is currently seeking an Administrative Assistant to join our Supply Chain team with the ability to work well with a variety of staff at all levels in an ever-changing environment, remaining flexible, inventive, enthusiastic, and efficient with a high level of integrity and confidentiality. As an Administrative Assistant, you are at the heart of the business operations and activities and the soul that keeps your team moving forward. You will be handling a wide range of administrative and executive support tasks with an aptitude to work independently or with little supervision. You move quickly with the changing environment and are up to date with the latest software and services. You also use that knowledge to strategically support your team's projects. Hiring Locations: Minneapolis MN

Requirements

• Highschool diploma or GED
• 3+ years of administrative support experience
• Detail orientation and the capability to proofread effectively
• Demonstrate flexibility as well as excellent organization and multi-tasking skills
• Display proficient skills in Microsoft Word, Excel, Outlook, and Power Point
• Exhibit effective communication and active listening skills
• Positive professional attitude and strong customer service skills

Nice To Haves

• Construction-related business experience preferred
• Experience with billing, invoicing, and timekeeping preferred
• Associates or Bachelor’s degree preferred

Responsibilities

• Perform regular administrative tasks and overall office organization
• Greet visitors and customers with a positive demeanor
• Coordinate and set up meetings, handle calendars, and schedule travel
• Set up, organize, and manage filing systems
• Prepare documents, perform record keeping and filing duties as necessary
• Proofread communications and documents carefully
• Prepare billing/invoices as needed
• Coordination between numerous support groups; Safety, Human Resources, IT, Legal
• Utilizing Mortenson’s internal procurement system, procure miscellaneous goods as needed
• Other duties as assigned, including:
• Understand the operating group and company resources Risk Management, Pre-construction, Human Resources, Legal, Environmental Health and Safety, IT
• Assist Operating Group Leadership members with miscellaneous duties such as expense reports and travel.

Benefits

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED