Administrative Assistant - South Hill Mall
About The Position
Team environment, newly constructed offices, state of the art technology, and a long standing commitment to our employees and the community are just a few of the reasons to consider joining our team! South Hill Mall is currently looking to hire a full-time assistant to support the daily operations and ensure the smooth functioning of the mall. We are seeking highly motivated candidates who are detail-oriented, proactive, and independent thinkers with a positive "can-do" attitude. The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational skills, and possess the ability to think critically and solve problems efficiently. As part of our team, you will play an essential role in supporting various mall functions, contributing to a collaborative work atmosphere, and ensuring an exceptional experience for both our tenants and visitors. If you are passionate about working in a dynamic environment and enjoy taking on challenges with enthusiasm, we encourage you to apply.
Requirements
- Minimum of 2 years’ experience in Accounts Payable, demonstrating strong knowledge and practical expertise in financial processing
- Exceptional verbal and written communication skills, ensuring clear, professional interactions with team members and clients
- Excellent typing, proofreading, and grammatical skills, producing accurate and polished documentation
- Strong attention to detail, with meticulous work habits to ensure high-quality results in all tasks
- Energetic and proactive work ethic, with the ability to self-motivate and manage multiple responsibilities efficiently
- Professional attitude with a strong customer-service orientation, fostering positive relationships with internal and external stakeholders
- Proficient in the MS Office Suite (Outlook, Word, Excel, and PowerPoint), with a focus on maximizing productivity and efficiency
- Strong data entry skills, ensuring accuracy and speed in entering critical information
- Skilled in 10-Key data entry, ensuring accurate processing of numerical information
- Thorough understanding of the Internet, including advanced search engines and databases, as a research tool
Nice To Haves
- Experience with the Compare and Redline features in Microsoft Word is a plus, enhancing document collaboration and review processes
- Experience with JD Edwards or ERP Systems is a plus, contributing to a deeper understanding of enterprise resource planning and management systems
Responsibilities
- Provide support to the mall Management Team, assisting with day-to-day operations and administrative tasks
- Handle accounts payable, ensuring accurate processing of invoices and payments
- Organize and maintain filing systems, ensuring documents are properly sorted and easily accessible
- Track employee time, ensuring accuracy in timekeeping and reporting
- Scan and organize documents for digital records, maintaining efficient and secure storage
- Manage scheduling and calendaring tasks, ensuring appointments and meetings are coordinated effectively
- Process incoming and outgoing mail, ensuring timely distribution and handling of correspondence
Benefits
- Competitive health care plan with low deductibles.
- Dental & Vision insurance.
- Life and Long-Term Disability insurance
- Annual paid time off benefits
- Comprehensive wellness plan that includes reimbursement for gym memberships.
- Nine paid holidays are provided annually.
- A Safe Harbor 401(k) retirement plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
501-1,000 employees
