Administrative Assistant (NYC)

HSNY•New York, NY

2d•$21 - $21

About The Position

Housing Solutions of New York (HSNY) is committed to making a difference in solving the housing problem in New York City by transforming lives and creating holistic paths to employment so that individuals and families can secure safe, clean, affordable, and permanent housing. Our Mission? End Homelessness. The Administrative Assistant is responsible for providing administrative and general support to HSNY’s program by providing office assistance and implementing administrative systems, procedures and policies that support program participants and staff.

Requirements

Associate’s degree required.
At least one-year administrative experience required.
Strong verbal and written communication skills, organization, multi-tasking, and scheduling.
Customer service skills for positive interactions with clients.
Knowledge of MS Word, PowerPoint, Excel and other database programs.
Willingness to maintain confidentiality.

Responsibilities

Maintains office workflow by implementing administrative systems, procedures and policies that maximize the efficiency of office service and the quality of work product.
Streamlines the communication process among staff. Assists with the maintenance of the Shelter Director’s calendar for workshop schedules and scheduling meeting dates for all upcoming meetings and follow-up calls to ensure appointments are kept.
Supports program professionals by conducting research, compiling information and managing data. Assists program staff in maintaining folders updated and inputting program activities into the online database system. Prepares reports, documents and letters to support program work processes. Coordinates the distribution of information, proposals, manuals and other materials.
Ensures quality work standards by editing reports, documents and letters before distribution.
Maintains inventory and coordinates ordering of office supplies and equipment for internal procedures.
Promotes positive image of the organization through communicating HSNY’s mission and programs to a variety of audiences.
Delivers program and technical assistance to colleagues, in collaboration with other offices or agencies.
Performs other duties as assigned.

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Flexible Spending Account (FSA)
Generous PTO
Pet Insurance
Employee Assistance Program (EAP)
Employee Discount Program
Tuition Reimbursement
Student Loan Forgiveness
Employee Referral Program
Professional Development
Employer Paid Life Insurance
403b Plan
403b Employer Match
An opportunity to positively impact the lives of the thousands of clients we serve!