Administrative Assistant

Core4ce Careers

4d

About The Position

The Management Analyst provides administrative, program, and process support to the branch by managing travel actions, coordinating training and communications, maintaining records and reporting systems, and supporting work unit (WU) development and closeout. The role ensures branch operations remain compliant, timely, well-documented, and aligned with current policies and procedures. Responsibilities: Travel Program Support (DTS) Prepare, review, and submit Defense Travel System (DTS) authorizations for approval. Review DTS vouchers for accuracy and compliance prior to approval. Provide customer support to travelers on DTS and travel-related issues (in-person and virtual), escalating complex issues as needed. Policy, Guidance, and Process Support Update and inform branch personnel on S&PR policy, guidance, and procedures. Support leadership with timekeeping actions by assisting the Branch Chief and Program Manager in keeping ATAAPS current and concurring actions as required. Update and maintain out-processing guides and internal reference materials. Work Unit (WU) and Report Coordination Serve as Work Unit Editor for multiple work units; track progress and ensure required elements are complete. Assist with WU front matter and documentation requirements. Coordinate and execute WU closeout actions, ensuring records are complete and properly filed. Review, edit, format, and provide comments on branch products (e.g., evaluation reports and trip reports) to meet standards and publication requirements. Maintain continuous communication with stakeholders to move WUs toward completion and closeout. Records Management and Document Control Track paperwork and update records for active and planning work units. File signed reports in LiveLink and update the Branch library index in accordance with records practices. Maintain and update an annual report index (e.g., 2025 tracking). Training and Internal Communications Review, coordinate, email, and update monthly training information (e.g., January training requirements). Communicate training updates to branch personnel and ensure awareness of deadlines and requirements. Send follow-up emails to customers and request feedback on completed reports/services. Office Operations and Branch Support Support branch projects and maintain/update the branch calendar with relevant details. Manage and update branch visual communications materials (e.g., posters) and maintain an awards display in the branch office. Attend weekly branch meetings and support execution of action items. Assist with administrative duties such as biweekly mail duty appointments. This position is designed to be flexible, with responsibilities evolving to meet business needs and enable individual growth.

Requirements

• 1+ year of experience utilizing DTS for travel authorizations and vouchers, and the ability to troubleshoot common travel issues.
• Ability to obtain and maintain a Secret Clearance.
• Working knowledge of DTS travel authorizations and vouchers, and ability to troubleshoot common travel issues.
• Strong editing, formatting, and quality control skills for formal reports and official correspondence.
• Ability to manage multiple competing priorities, track statuses, and meet deadlines across several work units/projects.
• Familiarity with timekeeping/attendance systems (ATAAPS) and administrative approval workflows.
• Experience with document management platforms (e.g., LiveLink) and records indexing.
• Strong customer service, written communication, and follow-up practices.
• Ability to interpret, apply, and communicate policy and procedural guidance.

Responsibilities

• Travel Program Support (DTS) Prepare, review, and submit Defense Travel System (DTS) authorizations for approval.
• Review DTS vouchers for accuracy and compliance prior to approval.
• Provide customer support to travelers on DTS and travel-related issues (in-person and virtual), escalating complex issues as needed.
• Policy, Guidance, and Process Support Update and inform branch personnel on S&PR policy, guidance, and procedures.
• Support leadership with timekeeping actions by assisting the Branch Chief and Program Manager in keeping ATAAPS current and concurring actions as required.
• Update and maintain out-processing guides and internal reference materials.
• Work Unit (WU) and Report Coordination Serve as Work Unit Editor for multiple work units; track progress and ensure required elements are complete.
• Assist with WU front matter and documentation requirements.
• Coordinate and execute WU closeout actions, ensuring records are complete and properly filed.
• Review, edit, format, and provide comments on branch products (e.g., evaluation reports and trip reports) to meet standards and publication requirements.
• Maintain continuous communication with stakeholders to move WUs toward completion and closeout.
• Records Management and Document Control Track paperwork and update records for active and planning work units.
• File signed reports in LiveLink and update the Branch library index in accordance with records practices.
• Maintain and update an annual report index (e.g., 2025 tracking).
• Training and Internal Communications Review, coordinate, email, and update monthly training information (e.g., January training requirements).
• Communicate training updates to branch personnel and ensure awareness of deadlines and requirements.
• Send follow-up emails to customers and request feedback on completed reports/services.
• Office Operations and Branch Support Support branch projects and maintain/update the branch calendar with relevant details.
• Manage and update branch visual communications materials (e.g., posters) and maintain an awards display in the branch office.
• Attend weekly branch meetings and support execution of action items.
• Assist with administrative duties such as biweekly mail duty appointments.

Benefits

• 401(k) with 100% company match on the first 6% deferred, with immediate vesting
• Comprehensive medical, dental, and vision coverage—employee portion paid 100% by Core4ce
• Unlimited access to training and certifications, with no pre-set cap on eligible professional development
• Tuition assistance for job-related degrees and courses
• Paid parental leave, PTO that grows with tenure, and generous holiday schedules

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees