Administrative Assistant

Hospital for Special Surgery • New York, NY

21d • $31 - $47 • Onsite

About The Position

How you move is why we’re here. ® Now more than ever. Get back to what you need and love to do. The possibilities are endless... Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success. If this describes you then let’s talk! HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment. Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise. Emp Status Regular Full time Work Shift Compensation Range The base pay scale for this position is $30.77 - $46.84. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future. What you will be doing Fully onsite position, M-F 7:30a-3:30p

Requirements

• Bachelor’s degree
• Computer proficiency (Word, Outlook) required.
• Excellent verbal and written communication skills
• Ability to multitask and meet deadlines

Nice To Haves

• Hospital or healthcare office experience preferred
• Workday, Epic, and Dimensions experience preferred

Responsibilities

• Provides administrative assistance to the Anesthesiologist-in-Chief, including coordinating and arranging calendar; setting up meetings; drafting letters and documents; managing phones, triaging calls, providing information to internal and external callers
• Tracks and processes expense reports for Department reimbursements, verifying, investigating and calculating expenses before approval. Maintains databases of expenditure for Department accounts. Enters expense reports into Workday.
• Enters orders for equipment and supplies into Workday and submits invoices to Accounts Payable
• Processes travel expenses for the Global Musculoskeletal Health Equity Division (GMHED) program
• Serves as backup timekeeper and processes payroll as needed, ensuring accuracy. Serves as a resource to staff for payroll-related questions.
• Serves as backup for preparing the anesthesiology portion of the daily OR schedule and entering assignments into Epic.
• Joins telehealth calls as needed, to inform patients if the physician is running late
• Performs general office duties, ie collecting and distributing mail, keeping office tidy, etc.
• Duties as necessary in the absence of other administrative office staff members

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees