Administrative Assistant

Bridge Specialty Group • Kansas City, MO

7d

About The Position

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers. Brown & Brown is seeking an Administrative Assistant to join our growing team in Kansas City, MO! The Administrative Assistant provides comprehensive administrative and operational support to both the local office and assigned regional locations. This role serves as a key point of coordination, ensuring smooth daily operations, efficient communication, and timely completion of office and administrative tasks across multiple sites. Responsibilities include managing office logistics, supporting leadership and staff with scheduling and document preparation, coordinating meetings and events, maintaining records and systems, and assisting with general internal communications. This role will collaborate and partner with the other regional administrative teammates. How You Will Contribute: Assist in Reception duties including greeting and announcing visitors, offering hospitality, and directing them to a reserved resource, as needed; may need to respond and direct incoming phone calls and emails to the correct resource. May provide phone coverage for Central Region during personnel lunches, breaks, and personal time off Process daily mail including sorting, scanning and assigning mail; Scan and email statements to Accounting and forward checks to the Lockbox; Distribute USPS, Express, and Hand delivered packages. Liaise with building management, security and engineering personnel to resolve any building-related issues; Receive, investigate, and respond to all office-related complaints Act as point person for all office contracted vendors Maintains file and records for document destruction services. Submit office and vendor invoices in accordance with regional process Key point person for office and building Fire & Evacuation plans; Maintain accurate fire warden contacts and update and practice evacuation and active shooter plans, as applicable Manage office facilities & supplies to maintain cleanliness and appearance and ensure a pleasant and functioning work environment Administer and maintain any applicable office desk reservation system, issue guest passes, reserve conference rooms, meeting spaces Surveil department’s group email box and process daily requests Keep office informed of any office events

Requirements

• Experience in administrative / facilities coordination duties in an office environment preferred
• Excellent verbal and written communication skills
• Technologically proficient, knowledge of Microsoft Office Suite including Outlook, Excel, PowerPoint
• Exceptional organization and time-management skills
• Ability to work independently
• Demonstrates a sense of urgency and dedication
• Maintain professional appearance and demeanor

Nice To Haves

• General insurance knowledge is a plus

Responsibilities

• Assist in Reception duties including greeting and announcing visitors, offering hospitality, and directing them to a reserved resource, as needed; may need to respond and direct incoming phone calls and emails to the correct resource.
• May provide phone coverage for Central Region during personnel lunches, breaks, and personal time off
• Process daily mail including sorting, scanning and assigning mail; Scan and email statements to Accounting and forward checks to the Lockbox; Distribute USPS, Express, and Hand delivered packages.
• Liaise with building management, security and engineering personnel to resolve any building-related issues; Receive, investigate, and respond to all office-related complaints
• Act as point person for all office contracted vendors
• Maintains file and records for document destruction services.
• Submit office and vendor invoices in accordance with regional process
• Key point person for office and building Fire & Evacuation plans; Maintain accurate fire warden contacts and update and practice evacuation and active shooter plans, as applicable
• Manage office facilities & supplies to maintain cleanliness and appearance and ensure a pleasant and functioning work environment
• Administer and maintain any applicable office desk reservation system, issue guest passes, reserve conference rooms, meeting spaces
• Surveil department’s group email box and process daily requests
• Keep office informed of any office events

Benefits

• Health Benefits : Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance
• Financial Benefits : ESPP; 401k; Student Loan Assistance; Tuition Reimbursement
• Mental Health & Wellness : Free Mental Health & Enhanced Advocacy Services
• Beyond Benefits : Paid Time Off, Holidays, Preferred Partner Discounts and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed