Administrative Assistant

Children's Home Society of Florida • Pensacola, FL

71d • $16 - $19

About The Position

The Administrative Assistant provides comprehensive, high quality administrative and organizational services that support CHS business functions and strategic priorities. In this role, the incumbent manages schedules, handles communications, maintains records and assists with various projects while ensuring efficient day-to-day operations. Overall, the Administrative Assistant contributes to CHS's strategic objective of reimagining what HOME means by creating spaces where every child and family is supported and has access to the opportunities they need to pursue their dreams.

Requirements

• High school diploma or GED equivalent, required, with ability to speak, read and write English at the high school level.
• Minimum of 3 years of secretarial training or administrative support experience, required, with ability to type at least 55-60 words per minute.
• Florida Driver's License within 30 days of hire, required.

Nice To Haves

• Two years of college or advanced secretarial training, preferred.

Responsibilities

• Provide comprehensive, high quality administrative and organizational services that support CHS business functions and strategic priorities, while ensuring efficient day-to-day operations.
• Provide general office administrative support, such as answering telephones, opening and distributing mail, etc.
• Draft, review and prepare correspondence, reports and presentations.
• Assist in managing calendars, scheduling meetings, travel and events.
• Maintain organized filing systems and ensure timely follow-up on action items.
• Make appropriate purchases for office needs.
• Assist in preparing board and/or committee meeting logistics, agendas, minutes and reports.
• Prepare travel and expense reports, when needed.
• Manage invoice approval and coding, forwarding to Finance for processing and payment, when needed.
• Manage purchasing card use and receipt processing; handle any petty cash, when needed.
• Assist with special projects and other support work (e.g., data and report compilation, contract proposal development, insurance renewal, budget preparation, etc.), as needed.
• Provide guidance and support to administrative and management colleagues as directed.
• Keep up to date on various community resources to assist callers, visitors and team members where needed.
• Contribute to a positive, engaging work environment.
• Develop a strong knowledge base and stay current on job-related issues and trends.
• Participate actively in departmental meetings, training and education, as well as the quality and safety processes.
• Comply with CHS's code of conduct, policies, procedures and other obligations.
• Assist with training other Administrative Support team members and provide in office/remote coverage when necessary.
• Pick up projects on the fly; perform other duties as assigned from time to time.

Benefits

• Uplifting mission-driven work culture
• Make an impact in your community and become a part of Florida's history!
• Growth and professional development opportunities
• Great benefits package, including generous paid time off and holidays

What This Job Offers

• Job Type: Full-time
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees