Administrative Assistant

Hillsborough County, FL-posted 2 months ago
$16 - $29/Yr
Tampa, FL
5,001-10,000 employees
Executive, Legislative, and Other General Government Support
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Performs administrative and office support activities providing customer service, clerical, secretarial, processing, mail sorting/delivery services, and/or internal Financial related duties, which may require varying degrees of independent judgment. Positions in this series normally support a Unit, Division, and/or Department.

  • Maintains basic manual and automated file systems or assists in the maintenance of a large, complex system.
  • Codes, classifies, posts and compiles information for use by others.
  • Receives, verifies, and registers documents; assigns file number and affixes seal as appropriate.
  • Reviews forms, documents and other materials for accuracy and completeness.
  • Provides assistance to staff and public as required.
  • Responds to inquiries and searches files for requested information.
  • Compiles data, computes and verifies figures.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Maintains logs and records of equipment, inventory, costs, services performed, documents received, and charges to be assessed; may also maintain employee attendance and leave records.
  • Maintains office supplies inventory by checking stock to determine inventory level, anticipates needed supplies, places, and expedites orders for supplies, and verifies receipt of supplies.
  • Operates office equipment such as adding machines, copiers, telephones, shredders, and postage meters.
  • Types forms, vouchers, requisitions, invoices, notices, schedules, legal documents, and other materials; types from rough drafts or combines data from multiple sources.
  • Trains, provides guidance, and reviews work of others for completeness and accuracy.
  • May be assigned the primary responsibility to drive a motor vehicle to deliver mail and/or supplies to field offices or other county facilities.
  • Greets and receives callers or visitors in an office and ascertains nature of business and provides general support where applicable.
  • Conducts office functions such as conducting inventory, receiving, and filing documents, prepare reports, etc.; may also maintain employee attendance.
  • Writes or types of bills, statements, receipts, checks, correspondence, or other documents, copying information from one record to another.
  • Organizes and schedules meeting and appointments and sorts and delivers incoming mail.
  • Other related duties as assigned.
  • Graduation from high school or possession of a GED Certificate.
  • Two (2) years of clerical experience; OR an equivalent combination of education, training, and experience.
  • Based on area of assignment may require possession of a valid Florida Driver's License.
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